Job description
Receptionist Wed-Fri 4pm-8pm Sat 2pm - 8pm Sun 9a-6p
Essential Functions- Greet members and guests in person and on the phone. Organize and track reservations for Club events. Assist Accounting and Administrative offices as needed. Part time duties in these offices may be requested.
Essential Functions- Greet members and guests in person and on the phone. Organize and track reservations for Club events. Assist Accounting and Administrative offices as needed. Part time duties in these offices may be requested.
Responsibilities include but are not limited to:
- Meet and greet the Membership and event guests and direct them to the area of the Club they are visiting.
- Must be proficient in the use of the installed telephone system.
- Must have basic computer skills and knowledge of Excel software. Must be willing to learn Jonas software system for data entry.
- Answer phone calls and direct calls to the appropriate department, person or voice mail.
- Take reservations and enter into the reservation program and book. Prepare cards or tickets as needed for large events.
- Review weekly function sheets and create a daily reader board for entry area.
- Receive goods or deliveries as needed and direct to the appropriate location.
- Assist in the preparation of mass mail outs to the membership.
- Maintain a lost & found area. Secure valuable items under lock and key or in safe.
- Update the phone system of personnel changes.
- Maintain and order front desk supplies. Keep the front desk area clean and organized.
- This position requires sitting for extended periods of time.
Receptionists may assist the administrative and accounting offices with a variety of projects and tasks as needed.
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