DEPARTMENT DESCRIPTION

The Lease Administrator is responsible for monitoring the operations of select campus-owned buildings. The Lease Administrator is also responsible for marketing, leasing and managing gift properties; and managing a portfolio of campus agricultural properties under share-crop agreements.

JOB SUMMARY

Under the general consultative direction of the Executive Director and Director of Real Estate Services, the Lease Administrator will negotiate primary terms and conditions of agreements, prepare related transactional documents, monitor compliance with financial and business terms of agreements, administer/implement a wide variety of documents over the life of the contract and recommend courses of action for dispute resolution to senior leadership in Real Estate Services.

The Lease Administrator will provide counsel to campus and health system staff to support adherence to University policies for real estate transactions and contracts and maintain consistent communication with the University of California Office of the President’s (UCOP) Real Estate Services Group (RESG) to monitor changes in policy. The Lease Administrator will participate in regularly scheduled informational forums and training opportunities on public real estate practice, including the annual conference of the Association of Real Estate Officials (AUREO), to develop process improvements, enhance efficiency and increase knowledge of industry best practices. The Lease Administrator will assist the Executive Director and Director in identifying training opportunities for the other analysts in Real Estate Services.

This position manages the campus site license program which can include cellular facility licenses with third party cell service providers, and research use agreements on behalf of university staff who are conducting research at remote locations.

POSITION INFORMATION

PHYSICAL DEMANDS

• Sit at a computer for extended periods of time.
• Position requires maneuvering up to 25 lbs. of boxes of files.

WORK ENVIRONMENT

• Notary Public certification or ability to obtain certification within one year of employment.
• Work occasional evenings, weekends and holidays to meet operational needs.
• Employee is personally responsible for following safety procedures/guidelines.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

QUALIFICATIONS

Required:

Minimum Education/Experience

• Minimum of five years of experience in contracts, real estate and/or legal related documentation.
• Bachelor’s Degree in real estate, business, economics, or related field, or equivalent training and/or experience.
• Experience in preparing and negotiating commercial leases; performing due diligence; analyzing contingencies, options and deal structures; knowledge of lease accounting principles.
• Experience in property management and conflict resolution involving landlords-tenants.

Preferred:

Additional Preferred License/Certification

• Notary Public certification
• Paralegal certification
• California Real Estate License (Sales Person or Broker)

Preferred Education/Experience

• Experience in public real estate transactions

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.