Job description

Large Property Management & Real Estate Development company seeks a full-time Purchasing Assistant to add to our team. The primary duty of the Purchasing Assistant is to serve as liaison between vendors, and GC departments, review, and resolve invoicing and payment issues, develop relationships with suppliers and vendors and work on special projects. The successful candidate must have experience in the construction field, along with strong customer service and relationship building skills. Ability to interact with employees and vendors in a professional manner. Ability to work independently and with a team in a high-volume environment.

ESSENTIAL DUTIES & RESPONSIBILITIES:

The Purchasing Assistant duties and responsibilities include, but are not limited to, the following:

• Review and approve invoices
• Research and resolve invoice discrepancies and payment issues
• Reconciles and verifies vendors accounts
• Build and cultivate relationships with Vendors and Suppliers
• Respond to vendor and GC staff inquiries
• Handle time-sensitive tasks
• Maintain files and documentation thoroughly and accurately
• Assist with special projects as needed
• Follow manager’s instructions and directions as necessary to ensure efficiency of operations
• Promptly and courteously handle telephone and email communications as directed.
• Provide excellent customer service to all vendors and Garden Communities personnel.

EDUCATION/EXPERIENCE:

• Construction, Sales and Purchasing related work experience
• Effective verbal and written skills
• Demonstrate sense of urgency and ability to meet deadlines
• Attention to detail and produce high degree of accuracy

TECHNICAL SKILLS REQUIRED:

• Knowledge of Microsoft Excel and Microsoft Office (Word, Outlook).
• Yardi/Payscan preferred.

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• On call
• Weekend availability

Ability to commute/relocate:

• Short Hills, NJ 07078: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your desired salary?

Experience:

• Procurement: 1 year (Preferred)
• Purchasing: 1 year (Preferred)
• Yardi: 1 year (Preferred)
• Pay Scan: 1 year (Preferred)
• Construction industry: 1 year (Preferred)

Work Location: In person

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