Job description

QualificationsPurchasing: 2 years (Required)Microsoft Excel: 2 year (Required) Advanced Excel knowledge highly desiredEpicor experience (Highly desired) THE JOB DESCRIPTION: The Purchasing Administrator reports directly to the Director of Purchasing. The position is responsible for reviewing Purchase Order confirmations, Open Purchase Order reconciliation, Purchase Order variance issues, Excel spreadsheet manipulation in preparation for product data loads into our system. WHAT YOU DO: The duties and primary responsibilities below are intended to describe the general content and requirements of this job and are not intended to be an exhaustive statement of duties: Coordinate with vendor representative agents for accuracy of PO’s created and maintaining dialog with those vendor reps to keep accurate records of existing Open PO’s. Work along side Accounts Payable department to liaison with vendor reps on any type of discrepancies that may have occurred and assist to resolve those issues. Work in concert with Purchasing Agents to preform proactive data manipulation in our system for improved performance and success of the overall Purchasing Department. Additional duties may include: Coordinate with Project Managers and Purchasing Manager on project needs, contract administration, and purchasing timelines. Solicit subcontractor/vendor proposals for services and/or materials, and evaluate against scope, specifications requirements and budgets. Audit and analyze existing trades and suppliers, on a regular basis, to ensure best price and pursue cost saving opportunities as they arise, target bid and negotiate as needed. Maintain and track purchased items in terms of supplier responsiveness, product cost, delivery, performance, and current inventory. Prepare complete and accurate documentation in executing purchase orders and subcontracts including data entry into Epicor. Maintain logs to track purchasing progress of active project materials including backorder status. Perform research and resolve trade partner disputes, including product or pricing issues, and invoice and contract discrepancies; communicate product and pricing changes to Program Manager, Construction, and other team members as appropriate. Facilitate, organize, and monitor shipments of materials (packers, etc.) Authorize payment for purchases. Monitor and follow applicable laws and regulations related to purchasing and contracts. Other duties as assigned or needed. WHAT YOU BRING: High school diploma or GED and 2+ years prior purchasing experience. Very Strong knowledge of Microsoft Office Suite (Excel and Word primarily). Strong interpersonal and communication skills both written and oral Ability to understand and negotiate contract agreements. Problem-solving mindset, organizational abilities, and logical thinking skills. Ability to work in a TEAM environment and/or independently on multiple projects at the same time. Basic knowledge of general construction contracting requirements. Strong work ethic, organized, reliable and punctual; flexibility and willingness to accept changes in priorities as necessary. Job Type: Full-time Benefits:401(k) matchingDental insuranceHealth insuranceLife insurancePaid time offVision insuranceLTD coverage Schedule: Monday to Friday Work Location:426 Quarry Road Corydon, Indiana

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