Tasking includes:

• Provide onsite support to the PMA-263 Program Office which requires coverage four days per week. (Recurring telework is available on the fifth day and as coordinated with the PMA OPSO).
• Answer telephones and manage calendars for the Principal Deputy Program Manager (PDPM) on a daily basis during core hours. Assist with the scheduling and calendar support for the Program Manager (PM) when needed.
• Provide backup to the Executive Assistant supporting the PM/PDPM, as required.
• Coordinate and schedule floor seating and conference rooms for program office personnel.
• Act as PMA-263 “Digital Champion” to facilitate the PMA digital transformation.
• Set-up and maintain master program office files, both paper and electronic, for all incoming and outgoing correspondence.
• Maintain action item tracking log.
• Prepare document/correspondence/awards routing and coordination. Applies government-instituted processes for documentation, change control management and data management.
• Track mandatory training and acquisition certifications for program office team members.
• Provide travel management services including processing visit requests, country clearance requests for customers attending meetings within the Continental United States/Outside Continental United States (CONUS/OCONUS) and for incoming visitors; preparing travel orders, authorizations, and vouchers in Defense Travel System (DTS). Prepare and submit Contractor Base Access requests through Base Access Security Information Control System (BASICS II)
• Manage office inventory and submit supply orders
• Distribute mail and provide classified mail receipt, logging, and retrieval.
• Maintain the serialized letter log for official documents.
• Maintain new personnel check-in and departure checklist and prepare check in/check out packages and schedule exit interviews.
• Create, plan, and execute All Hands events by researching venues, preparing agendas, and assisting with set-up.
• Provide conference room support including supporting the set up/operation of audiovisuals, Video Tele-Conferencing (VTC) and teleconferencing when necessary.

Education and Experience Requirements:

• BA/BS degree (May substitute 6 years’ applicable work experience for degree)
• 1-3 years relevant experience in an DoD office environment
• Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint
• Knowledge of SharePoint, Outlook, and Microsoft TEAMS preferred.
• Ability to communicate effectively with all in the workforce.
• Must be detailed oriented and organized.

Physical Demands:

• Must be able to lift up to 15 to 25 pounds
• Must be able to stand and walk for prolonged amounts of time
• Must be able to twist, bend and squat periodically

SECURITY CLEARANCE REQUIREMENTS: Must currently hold a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location.

In accordance with Executive Order 14042: Ensuring Adequate COVID Safety Protocols for Federal Contractors, candidates should be aware that they may be required to have received or be willing to receive the COVID-19 vaccine by date of hire.

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