Job Summary

The Plant Engineering Administrative Assistant is responsible for responding to department inquires (including communication with external customers). He/She assist with the development and administration of various departmental programs and preparing reports, as well as performing administrative and office support activities for multiple managers.

Other Duties

• Service agreement (contract) management
• Equipment and supply ordering and receiving
• Employee uniform program administration and tracking
• Processing and paying contractor invoices using ARIBA and ORACLE
• Drafting EXCEL spreadsheets to track cost and tasks
• Issuing working authorizations to vendors and contractors (PEFER)
• Processing project invoices and general project schedule
• Support of the Function Manager and other staff
• Telephone coverage
• Mail distribution
• General office duties including word processing, data entry, faxing, reserving conference rooms, coordinating meetings and other duties as assigned

Preferred Competencies

• Experience in the Plant Engineering department

• Demonstrated ability to handle multiple tasks in a fast-paced environment under minimal supervision with a high attention to detail

• Strong analytical, oral/written communication, problem solving, basic research, and time management skills

• Accurate and rapid data entry

• Determining methods and procedures for completing tasks

MINIMUM QUALIFICATIONS

• Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe - Preferred

• Office support experience - Preferred

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law