Payroll Technician, #RBC00052
Job description
Title: Payroll Technician, #RBC00052
Hiring Range: Up to $45,000, Commensurate with experience
Pay Band: 3
Agency: Richard Bland College
Location: Richard Bland College
Agency Website: RBC.EDU
Recruitment Type: General Public - G
Job Duties
Richard Bland College of William & Mary seeks to hire a Payroll Technician position. This position will perform a range of complex duties to ensure accuracy of payroll calculations, while following applicable Internal Revenue Code and Commonwealth of Virginia Regulations.
This position will be responsible for the processing and timely delivery of the semi-monthly and bi-weekly payroll. This includes maintaining detailed information of payroll functions and assisting employees with payroll related questions. This position will also assist with payroll audits and other duties as assigned, to include supporting other accounts payable and finance related functions as needed.
Job responsibilities may include:
- Maintain accurate and timely delivery of semi- monthly and bi- weekly payroll for employees (full-time and wage/hourly), as well as student workers, within Cardinal Human Capital Management (HCM);
- Ensure pay transactions are keyed and reported to Payroll Services Bureau (PSB) accurately and timely;
- Process additional pay to include adjunct faculty contracts, teaching faculty overload contracts, and employee stipend payments. Monitor and track all payments that are made over multiple pay periods to ensure overpayments do not occur;
- Timesheet Entry: Ensure hours worked are reported timely, conduct follow-up with employees and managers; check payroll exceptions (high exceptions); work with PSB on various checkpoints; process individual audits of payroll for any changes or corrections needed;
- Run bi-weekly reports to monitor approval of timesheets for wage employees;
- Notify employees of any pay discrepancies timely. Run time and labor queries daily/weekly to ensure accuracy of hours worked and reported; monitor Federal Affordable Care Act (ACA) compliance to include annual 1,500 work hours and average of 29 work hours per week for wage/hourly employees.
- Prepare Cardinal HCM payroll related vouchers for Accounts Payable processing;
- Assist with audit of records, and answer or research payroll related inquiries from employees, administrators, auditors, or other agencies as needed;
- Serve as Accounts Payable back up support in the absence of Accounts Payable Specialist and Accountant Senior;
- Prepare and review voucher packages for daily processing;
- Process and key accounts payable vouchers as needed to maintain Prompt Pay;
- Assists with date stamping incoming mail and logging with tracking number;
- Assist Accounts Receivable as needed;
- Perform other duties assigned.
Minimum Qualifications
- Working knowledge of payroll, procurement, and accounts payable practices and procedures.
- Demonstrated skills in fiscal administration, payroll, bookkeeping, or similar duties.
- Proficient skills working with a variety of software applications including MicroSoft Word, Excel, and PowerPoint.
- Demonstrated ability to comply with and interpret policies and procedures and adhere to strict payroll processing deadlines.
- Demonstrated ability to utilize multiple web-based systems to maintain detailed and accurate records, perform complex payroll transactions, and to provide guidance and direction to employees and managers regarding payroll inquiries.
- Demonstrated ability to audit internal/external work activities, perform accurate mathematical computations, and provide feedback/resolution to identified issues to ensure process improvement.
- Demonstrated ability to provide quality customer service in a fast-paced environment; and to work independently and in a team environment to meet the department’s goals and objectives.
- Demonstrated ability to communicate effectively, orally and in writing, with a diverse population of faculty, staff and students utilizing a high level of interpersonal skills, and customer service principles.
Preferred Qualifications:
Post high school education or training such as an associate or bachelor’s degree in business, marketing or related field, or relevant certificates is preferred, OR an equivalent combination of experience and/or training may be substituted for the relevant degree.
EXPERIENCE:
- Current and/or recent experience in employee payroll operations and processing.
- Experience with Commonwealth of Virginia financial operations and software applications to include Cardinal Finance, Cardinal Human Capital Management (HCM), Department of Account (DOA) policies and procedures, etc.
- Experience working in a higher education setting in finance and/or accounting to include Banner Finance or similar automated systems.
- Recent experience in a fast-paced, busy customer service-oriented finance/accounting work environment performing multiple functions.
Special Instructions:
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
RICHARD BLAND COLLEGE IS AN AA/EEO EMPLOYER – Richard Bland College of William & Mary is an equal opportunity institution providing educational and employment opportunities, programs, services, and activities. In keeping with this policy, the College does not discriminate and makes no distinction in the admission of students, nor in any other of its official activities, based on race, color, national origin (ancestry), religion (creed), age, military service or veteran status, marital status, parental status, political affiliation, sex (including pregnancy and gender identity or expression), sexual orientation, family medical history or genetic information, disability, any other status protected by law, or any other non-merit based factors. The college also prohibits sexual misconduct including sexual violence or harassment. All standards and policies governing college employment and student employment, recruitment, admissions, financial aid, and support programs are applied accordingly.
In compliance with the Americans with Disabilities act (ADA), RBC will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
BACKGROUND INVESTIGATIONS: Final candidates are subject to a background investigation. The investigation may include: local agency checks; criminal record check; driving record; employment verification; verification of education; and other checks requested by the hiring authority related to the position.
LAYOFF POLICY: If you are a classified employee and have been affected by DHRM Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must attach a copy of the card with your application prior to the job posting closing date.
ELECTRONIC APPLICATIONS ONLY: A fully completed state application or résumé must be submitted for this position electronically through this website. Unfortunately, RBC cannot accept mailed, emailed, faxed, or hand delivered applications and résumés. This website will provide a confirmation of receipt when the application is submitted for consideration. Please note that you have not completed the process until you receive a confirmation number.
ANNUAL FIRE AND SECURITY NOTIFICATION: The Annual Fire and Security Report(s) include campus security information, campus fire statistics, safety procedures, and provides statistics for criminal and disciplinary offenses. The report(s) are provided annually in compliance with the Clery Act and the Higher Education Opportunity Act (HEOA). Richard Bland College of William & Mary Annual Safety and Security report and the Annual Fire Safety report is available at: https://www.rbc.edu/wp-content/uploads/2022/09/2022-Annual-Campus-Security-and-Fire-Safety-Report.pdf A hard copy of the Annual Security and Fire Safety reports and/or a copy of the Criminal Incident and Fire Incident Logs are maintained at the Department of Campus Safety & Police and will be provided upon request.
APPLICATION INSTRUCTIONS: For full-time teaching faculty positions and adjunct faculty (part-time teaching faculty), applicants must submit a cover letter specifying their interested teaching discipline and their schedule availability, résumé/curriculum vitaé , all unofficial transcripts, and a list of three (3) professional references. Please note: official transcripts are required on the first day of employment for all teaching faculty positions at RBC.
For administrative and professional faculty positions the cover letter, résumé, all unofficial transcripts and a list of three (3) professional references are required. Official transcripts are also required on the first day of employment for administrative and professional faculty positions at RBC.
For classified and wage/hourly positions the cover letter and résumé are optional.
IN COMPLIANCE WITH EQUAL EMPLOYMENT OPPORTUNITY LAWS: Employees or prospective employees who believe they have witnessed or experienced discriminatory conditions or discriminatory acts related to RBC employment practices or inaccessible conditions should present their concerns to:
College Equal Employment Opportunity Officer
Director of Human Resources
Richard Bland College of William & Mary
Physical Address: Pecan Hall, Second Floor, 11301 Johnson Road, South Prince George, VA 23805
Email: rbchr@rbc.edu | 804-862-6100, extension 6409 or 6209
IN COMPLIANCE WITH TITLE IX: Employees, prospective employees, student workers, or prospective student workers who believe they have witnessed or experienced discriminatory conditions or discriminatory acts related to RBC employment practices or inaccessible conditions that are inclusive of sexual misconduct, sexual violence, sexual harassment should present their concerns to either of the following:
Title IX Coordinator
Director of Dual Enrollment and High School Programs
Richard Bland College of William & Mary
Physical Address: Pecan Hall, Second Floor, 11301 Johnson Road, South Prince George, VA 23805
titleix@rbc.edu | 804-862-6100, extension 8611
Or,
Department of Education
Office of Civil Rights
400 Maryland Avenue, S.W.
Washington, DC 20202-1100
www.ed.gov
Contact Information:
Name: Richard Bland College - Office of Human Resources
Phone: 804-862-6100, ext. 6409 or 6209
Email: rbchr@rbc.edu
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Contact Information:
Name: Human Resources
Phone: 804-862-6100 x 6409
Email: rbchr@rbc.edu
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.
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