Job description
ADMINISTRATION BUILDING I
Dayton Public Schools
DAYTON, Ohio
Job Details
Job ID: 4235018
Application Deadline: May 5, 2023
Posted : April 27, 2023
Starting Date: Immediately
Job Description
JOB TITLE: Payroll Specialist
REPORTS TO: Executive Director/Chief of Payroll
SALARY SCHEDULE: $30.30/hour
SALARY SCHEDULE: $30.30/hour
ESSENTIAL DUTIES AND RESPONSIBILITIES
Payroll Administration
- Maintain employee payroll-related records in the District’s payroll information system and audit payroll information for accuracy.
- Read, interpret, administer, and explain rules, regulations, and policies regarding payroll, plan documents and labor agreements to ensure staff members are paid correctly.
- Implement and enforce payroll policies, practices, procedures, rules, and regulations.
- Interpret labor agreements as related to payroll policies, practices, procedures, rules, and regulations.
- Receive and process garnishment requests for employee pay. Complete and return required paperwork; enter corresponding garnishment withholdings into payroll.
- Assign taxes to employees based on their assigned work location and home addresses. Update tax assignments based on address changes received from employees as required.
- Calculate and enter voluntary deductions for employees based on wage and benefit elections.
- Process employee status changes (separations, leaves of absence, etc.) and ensure employees are paid correctly based on their assigned status.
- Review, analyze, and process adjustments to leave accruals (vacation, sick, personal time, etc.).
- Prepare, post, and review payroll-related general ledger entries. Reconcile benefit withholdings with G/L account balances.
- Prepare month-end, quarterly, and annual payroll reports.
- Receive payroll questions from employees and managers. Investigate and resolve issues, documenting all actions taken.
Timekeeping Administration
- Load data into the time and attendance system used standard import templates.
- Prepare time and attendance data for processing with the biweekly payroll process. Review time data for errors and apply manual adjustments / corrections as needed.
- Provide help and support to time and attendance managers in the administration of timekeeping in the system. Help enter missed punches, update time and attendance assignments, and answer system questions.
- Develop and assign work schedules in the timekeeping system for employees in collaboration with schools / departments.
- Train district timekeepers and employees in the use of timekeeping system as needed.
- Troubleshoot and escalate timekeeping issues with the system vendor as needed.
Additional Duties
- Prepare responses to notices from government agencies regarding employee tax filings.
- Answer questions from employees, third-party vendors, state administrators, and other stakeholders.
- Participate in problem-solving and special projects within the Payroll Department.
- and maintains payroll records
- Use audit software to review payroll transactions; analyze and address any findings.
- Assist in the improvement of timekeeping and payroll administration. Provide recommendations regarding payroll policies to Treasury leaders. Streamline processes and introduce paperless procedures when possible.
- Help ensure that timekeeping and payroll procedures comply with federal, state, and District requirements.
- Perform other duties as assigned.
CORE BEHAVIORS & COMPETENCIES
Core Values
- Dependability = reliable attendance, consistently address and resolve issues, self-directed
- Integrity = honesty, refraining from talking behind others’ backs, ethical decision-making
- Collaboration = tactful and courteous; effective communication with others
- Compassion = showing concern, being friendly and approachable
- Excellence = professionalism; ability to work within tight deadlines effectively
Job-specific
Analytical Thinking = think critically and solve problems in difficult situations; capable of handling interruptions effectively; exercises independent judgment when appropriate
Data Accuracy = attention to detail in an environment with significant amounts of repetition; error-free entry and reliable audits that minimize HR and payroll errors- Organization Skills = ability to share information in meaningful ways; able to store records for quick, accurate retrieval
- Adaptability and Flexibility = willingness to change methods and approaches as appropriate
QUALIFICATIONS
Verifications
- Must be a U.S. citizen or have the legal right to work in the U.S.
- Must pass Federal and Ohio Bureau of Criminal Identification and Investigation background check in accordance with Ohio Administrative Code Section 3301-83-06
Knowledge & Experience
- Associate degree in an appropriate field and 3 years of experience, or an equivalent combination of education and experience (Bachelor degree preferred)
- 3+ years of payroll experience (Business Plus preferred)
- 3+ years of timekeeping system experience (Timeclock Plus preferred)
- 3+ years of Excel experience with knowledge of vlookups and pivot tables
- Thorough knowledge of payroll-related laws, regulations, and best practices, preferably in government entities
- Working knowledge of Microsoft Word and PowerPoint, or equivalent applications
- Thorough knowledge of timekeeping and payroll best practices (preferably in government entities)
- Knowledge of Ohio STRS and SERS programs
- Commitment to maintaining the confidentiality of payroll information
PHYSICAL ATTRIBUTES/DEMANDS
- Occasionally lift, carry, push, and pull various items up to a maximum of 20 pounds (50 pounds on wheels)
- While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, see, read, speak, reach, stretch with hands and arms, crouch, kneel, climb, and stoop
WORK ENVIRONMENT
- Work is performed in an office setting at a computer workstation
- Occasional interaction with dissatisfied employees
- Work may be subject to frequent interruptions
- Some assignments are subject to completion within strict timelines
- Periodic travel for meetings, professional development activities, and work assignments
Mission Statement
To equip our students to achieve success in a global society
by implementing an effective and rigorous curriculum with fidelity.
The Dayton Public School District provides equal educational and employment opportunities for all people without regard to race, gender, ethnicity, color, age, disability, religion, national origin, creed, sexual orientation, or affiliation with a union or professional organization.
Position Type: Full-time
Positions Available: 1
Job Requirements
- No experience required
Contact Information
Jenise Brown
115 S. Ludlow St
Dayton, Ohio 45402
Email:
The content you submit, offer, contribute, attach, post, or display (each a “Submission”) will viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. “Sensitive data” for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.
caravetterealestate.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, caravetterealestate.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, caravetterealestate.com is the ideal place to find your next job.