Job description

Part Time Library Clerk
Southern Tier Library System
Corning, New York

Southern Tier Library System is accepting applications for the position of Part Time Library Clerk. The library system seeks an energetic candidate with an appreciation for 21st century library practices, and a passion for providing meaningful services to 48-member libraries within a team-based cooperative library system environment.

GENERAL STATEMENT OF DUTIES

This is a level 2 part time, non-exempt, non-professional position serving within the Division of Professional Development & Outreach. This 19-hour-per-week position serves under the supervision of the Division Head and is responsible for carrying out a broad range of clerical tasks including handling of library materials, shelving, shipping and receiving, checking mailbags, communicating with others, interpreting and creating reports, and overall organization of library-related items.

ESSENTIAL FUNCTIONS OF THIS POSITION

Assists professional staff in the handling, processing, organization, shipping, and receiving of library materials to and from member libraries and local agencies. Supports the division by performing clerical and technical duties that facilitate the overall operation of services to member libraries. Carries out projects that are assigned by professional staff and participates in division activities as needed.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

Working knowledge of office terminology, procedures, and equipment as applied to library clerical work; ability to understand library filing and shelving rules; capacity to understand and follow oral and written instructions; capabilities to effectively use computer applications such as spreadsheets, word processing, calendar systems, e-mail, and online platforms; desire to establish and maintain healthy and effective working relationships with library system staff, member librarians, and local agencies. A high degree of responsibility and personal integrity is required. This position must also develop a general knowledge of STLS services, and interact well with a diverse group of people, and represent the library system positively.

MINIMUM QUALIFICATIONS

High school diploma or GED, and 1-year relevant library experience, or equivalent combination of training and experience sufficient to perform duties of position.

Current state-issued driver’s license.

This job requires lifting, loading, and carrying up to 50 lb. bags

EXAMPLES OF WORK

• Prepares rotating collections for delivery to and from member libraries and assisted living facilities.
• Arranges or files materials and items according to library system filing rules.
• Catalogs and processes rotating collections, resource kits, and correctional facility materials.
• Uses integrated library system (ILS) to place holds and conduct searches.
• Assists in the physical upkeep of library materials and items, including repair and/or cleaning.
• Receives and validates divisional purchasing of library materials and other types of purchased items.
• Tracks InterLibrary Loan (ILL); handles and processes mailing of ILL materials to and from libraries.
• Operates office machinery such as ILL postage meter, laminator, photocopiers, scanner, or computers.
• Communicates with delivery drivers, members, and other agencies about movement of collections.
• Tallies numerical totals for record-keeping purposes; prepares and reviews relevant data.
• Uses computer applications such as spreadsheets, word processing, calendars, and online platforms.
• Sends and receives emails, answers and makes phone calls to discuss information library materials.
• Produces and maintains routing slips for member libraries to support delivery services.
• Prints and places divisional publications and documents into delivery to be routed to members.
• Assists divisional staff with preparing for continuing education, outreach and special events.
• Checks green delivery pouches regularly and routes documents to addressed locations.
• Organizes and maintains division’s supply closets and shelves.
• Other duties as assigned.

ADDITIONAL DEMANDS AND WORK ENVIRONMENT

• Required in-person office work.
• Occasional travel throughout five-county library system.
• Reasonable accommodations can be made to enable eligible individuals to perform essential functions.

Salary & Benefits

Starting rate for this entry-level part time position is $15.00 per hour, and is commensurate with experience. New York State Retirement. Paid vacation, sick, personal and holidays based on organizational contract. 2% salary increase upon successful completion of probationary period.

Application Process

Applications are due May 19, 2023. Please submit (via e-mail) a meaningful cover letter, resume, and at least three references to:Lorie Brown, Professional Development Manager at brownl@stls.org

About Southern Tier Library System and Our Region

Our headquarters are in Painted Post just five miles from historic downtown Corning, NY (Corning Museum of Glass, Rockwell Museum, Gaffer Districtand Corning Area Chamber of Commerce, Corning Community College).

We serve a five-county region (Allegany, Chemung, Schuyler, Steuben & Yates), which incorporates the picturesque Appalachian Plateau and Southern Finger Lakes. Many of our southern region communities have easy access to hiking, skiing, hunting and camping throughout the foothills of the Appalachian Mountains, while our northern region communities enjoy boating, swimming, biking and wine & distillery tours around Keuka and Seneca Finger Lakes.

All 48 of our libraries are unique as the communities they serve. A sample of our communities include: the City of Elmira located in Chemung County (Center for Mark Twain Studies, Arnot Art Museum, Clemens Performing Arts Center, Elmira Collegeand National Soaring Museum, Chemung County Chamber of Commerce). Watkins Glen & Montour Falls located in Schuyler County (Watkins Glen International, International Motor Racing Research Center, Watkins Glen State Parkand Shequaga (Montour) Falls). Hammondsport in Steuben County (America’s Coolest Small Town, Curtiss Museum, Local Wineriesand Breweries). Penn Yan and Branchport in Yates County (Keuka Collegeand Yates County Chamber of Commerce). Alfred, Fillmore and Wellsville in Allegany County (Alfred University, Alfred State College, Houghton College, Allegany County Chamber of Commerce).

STLS is committed to a diverse and inclusive work environment to ensure a wide range of experiences, perspectives, and skills. Our organization is continually evolving to meet the changing needs of our communities by establishing practices that promote innovative delivery of essential library services to the Finger Lakes, Southern Tier & Western New York.

Internal Posting: April 27 2023
External Posting: May 4, 2023

Job Type: Part-time

Pay: $15.00 - $16.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Painted Post, NY 14870: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

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