Job description

PLEASE APPLY ONLINE AT: https://www.applitrack.com/wheelingparkdistrict/onlineapp/default.aspx?Category=Administration

JOB TITLE: Accounting Clerk—Part Time (FLSA - Non-Exempt)

SUPERVISOR: Superintendent of Finance

QUALIFICATIONS:

• Knowledge, skill and mental development equivalent to the completion of a high school degree or any equivalent combination of education, experience and training which provides the required knowledge, skills and abilities. Experience in a computerized environment including spreadsheets and graphics, word processing, and application software is essential. Analytical skills are necessary.
• Must have a valid Illinois driver’s license.
• CPR/AED certification preferred.
• Must be able to read, write and speak English.

HOURS:
25 Per week
Flexible Schedule Available between 8:00 am - 5:00 pm
Monday - Friday

ESSENTIAL FUNCTIONS:

• Reconciles and analyzes accounts.
• Prepares journal entries.
• Updates bank balance spreadsheet with daily deposits.
• Assists with typing and filing.
• Maintains over/short spreadsheets for Recreation staff and communicates findings to supervisors.
• Performs the interface between sub-systems Golf Now and Rec Trac into the General Ledger Financial Software.
• Reconciles daily Chevy Chase activity to Golf Now. Resolves discrepancies and prepares deposits. Reviews over /short variances.
• Prepares deposits for Indoor Pool and Fitness Center.
• Balances daily cash receipts prepared by all departments to financial reports, noting and resolving any discrepancies. Creates spreadsheet to support cash deposits and credit card deposits to facilitate bank reconciliation process.
• Updates bank and credit card information for guests on payment plans or setup for membership batch renewal. Maintain credit card files. Initiates the file transfer to the ACH system to process debits for payment plans.
• Assists staff with Rec Trac software including entering memberships and POS transactions.
• Responds to Supervisor's need for gathering or compiling information
• Assists in preparation of reports as assigned.
• Researches and collects all NSF checks and rejects in the direct debit accounts, as well as declined credit card payments for membership renewal and payment plans.
• Prepares invoices for Aquatic Center group charges and collects past due amounts.
• Handles change orders for operations through Davis.
• Performs the job safely and in compliance with Park District policies, procedures, work and safety rules.
• Attends all meetings when appropriate.
• Performs special projects or other duties as assigned.
• Reviews A/R aging and collects open accounts receivables, maintaining positive guest relations. Notifies supervisor of any collection issues.
• Downloads data from Works for purchase card usage, prepares JE and enters in to General Ledger. Prepares list for voucher report.
• Empties money from vending machines.
• Enters journal entries into computer system.
• Supports and exhibits the established organizational values of respect, communication, integrity, recognition and appreciation, continuous learning, fun, empowerment and people.

Rate of Pay: $20.00 hr - $22.00 hr DOQ

Job Type: Part-time

Pay: $20.00 - $22.00 per hour

Benefits:

• Employee discount

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Wheeling, IL 60090: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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