OFFICE SUPPORT ASSISTANT IV #00025098
Job description
Hiring Department
The Office of Development at Missouri S&T is the place where we help dreams become reality through the major gifts we raise.
S&T staff are among the most inventive and creative in higher education – a field known to foster innovation and discovery. If you’re looking for a place where you can take your career to new heights, we hope you’ll look at Missouri S&T.
At S&T, you’ll find challenging and engaging work, competitive benefits, career development and training, work-life balance, a sense of community and belonging, and a proven commitment to diversity in the workplace.
This position proactively provides administrative support to the Development Team through effective communication and a high level of attention to detail.
Responsibilities:
- Provide administrative support to the Development Team
- Interact with donors, alumni, corporations and foundations, and the campus community to schedule meetings, compile reports and proposal data, and assist with projects
- Arrange travel and prepare necessary trip materials
- Manage calendars
- Prepare and process expense reports
- Manage office supplies
- Schedule and prepare materials for meetings, both on and off campus
- Answer phones, greet visitors, and respond to office inquiries
- Supports senior level team members and assists with highly visible complex scenarios
- Other duties as assigned
Minimum Qualifications
High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary.
Preferred Qualifications
- Strong analytic and time management skills, as well as excellent organizational and interpersonal skills
- Ability to manage multiple projects simultaneously while exhibiting strong attention to detail
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Demonstrated experience with travel arrangements, managing multiple calendars, preparing meeting agendas, and synthesizing data/information
- Strong professional and interpersonal communication skills (oral, written, in-person)
- Ability to maintain a high level of confidentiality
Comments
We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.
In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research and engagement.
The final candidate is required to provide copies of official transcript(s) for any college degree(s) listed in application materials submitted. Copies of transcript(s) should be provided prior to the start of employment. In addition, the final candidate may be required to verify other credentials listed in application materials.
Failure to provide official transcript(s) or other required verification may result in the withdrawal of the job offer.
All job offers are contingent upon successful completion of a criminal background check.
Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America.
The University's nondiscrimination policy applies to any phase of its employment process, any phase of its admission or financial aid programs, or other aspects of its educational programs or activities. Further, this policy applies to sexual violence or sexual harassment, both forms of sex discrimination, occurring within the educational program and instances occurring outside of the educational program if the conduct negatively affects the victim’s educational experience or the overall campus environment.
Any person having inquiries concerning the application of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 or other civil rights laws should contact the Title IX Coordinator.
Know Your Rights
To read more about Equal Employment Opportunity (EEO) please use the following links:
- Know Your Rights English Version
- Know Your Rights Spanish Version
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