Job description

*To be considered, please include a short cover letter on why you and Peak Image would make a great match.*

At Peak Image Med Spa we are a boutique spa where we offer a full array of the most advanced and scientifically driven cosmetic medical treatments. We believe that when you look good, you feel good, and we empower our clients by assisting them in achieving their aesthetic goals. Our success shows through our rapid growth, expansion of services, and our 5-star reviews on Google and Yelp. But, we can only do this through our carefully selected team of licensed providers and administrative staff who we believe can provide each client with the best possible experience.

As an office coordinator of Peak Image Med Spa, you will perform routine administrative and facility tasks designed to keep our staff and office running smoothly. You will assist with the following duties according to the standards and practices of the med spa. Experience in a medical spa, day spa, salon, dermatology, or plastic surgery setting is a plus. Customer service representatives and retail sales specialists are encouraged to apply. We are willing to provide training for the right candidate.

Administrative:

• Open office, prep, set up for the day
• Manage inventory Botox, Fillers, and medical supplies
• Comfortable using email and software (Symplast)
• Answer phone calls and set up appointments
• Update inventory in log
• Track and order medical supplies
• Reach out to patients regarding reviews
• Check patients in, begin patient intake
• Check out patients after they are done with treatment
• Collect deposits
• Assist clients to sign up for manufacturers' loyalty points such as Aspire and Alle
• Maintain office schedule
• Answer email inquiries
• Help dispose of office trash at end of day
• Help restock supplies in each treatment room
• Order supplies or notify the appropriate staff member
• Perform miscellaneous job-related duties as assigned
• Assist with sales
• Participate in-office meetings
• Follow up with clients post-treatment
• Sanitize and turn over exam rooms and reception area
• Provide clients with pre-procedure and post-procedure instructions
• Participate with social media and help with marketing

Qualities:

• Ability to efficiently manage time and prioritize multiple patients/ treatments
• Ability to gain knowledge regarding different procedures Peak Image offers in order to efficiently answer patient inquiries
• Detail oriented
• Greet patients in a cheerful and professional manner.
• Adhere to all confidentiality principles and laws
• Dependable, trustworthy, enthusiastic, and positive attitude
• Ability to video records or take photos for social media
• Availability to work Saturdays
• Technology savvy - computer, email, software navigation

Requirements

• Experience working with and knowledge of cosmetic procedures and skincare products is a plus
• Sales experience is a plus
• Computer skills (required)
• Customer service experience (required)

Benefits:

• Employee discount
• Complimentary treatments
• Paid time off
• Family/Friends discount

Schedule:

• 8 hour shift
• 4-5 days a week (Would prefer someone available for Mondays, Thursdays, Fridays, and Saturdays)

Supplemental Pay:

• Commission pay. Bonus pay.

The practice does background checks and does skills assessments.

*To be considered, please include a short cover letter on why you and Peak Image would make a great match.*

Job Type: Full-time

Pay: $18.00 - $23.00 per hour

Benefits:

• Employee discount
• Paid time off
• Referral program

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Supplemental pay types:

• Bonus pay
• Commission pay

Education:

• High school or equivalent (Required)

Experience:

• Medical office experience: 1 year (Preferred)
• CRM software: 1 year (Preferred)
• Customer service: 1 year (Preferred)

Work Location: In person

caravetterealestate.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, caravetterealestate.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, caravetterealestate.com is the ideal place to find your next job.