Job Title: Office Assistant

Department: Ho-Chunk Corporate Services

Reports to: Executive Assistant

Location: Winnebago, NE

Status: Non-Exempt

WC: 8810

Summary

Individual assigned to this position will normally perform a variety of routine and repetitive clerical duties independently and according to well-known procedures and practices but will perform more-complex assignments under close and frequent supervision.

Essential Functions

• Perform essential assistant duties for the Sr. Project Manager, including but not limited to: type or otherwise prepare a variety of letters, memos, forms, and reports as directed.
• Compile data from varied sources and makes summary reports as required. May involve routine research, mathematical calculations and tabulations in accordance with established methods.
• Maintains files; searches files and records for readily identifiable information, as directed.
• Maintains follow-up system on reports requiring action on a periodic basis.
• Performs duties as a receptionist for Ho-Chunk, Inc. corporate office when needed.
• Assists other departments on special projects as needed.
• Greets visitors and provide information within scope of knowledge or refer to appropriate individuals.
• Receives, sorts, and logs all incoming mail from U.S. Post Office and courier services.
• Responds to telephone inquiries from the public and other departments.
• Participates in the planning of Operations retreats and staff development meetings.
• Assist in maintaining travel program essential duties as assigned by supervisor.
• Provide support to the Operations department as requested.
• All other job related duties as assigned by immediate supervisor.

Competencies

• Critical Thinking.
• Complex Problem Solving.
• Judgement and Decision Making.
• Reading Comprehension.

Supervisory Responsibility

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

Position Type/Expected Hours of Work

Travel

Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.

Experience

• Detail-oriented, self-motivated and able to work in a deadline driven environment
• Ability to read and comprehend simple instructions, short correspondence and memos
• Excellent communication skills, both written and verbal
• Basic knowledge of Microsoft Office programs
• Maintains a valid Driver’s License and be insurable under company insurance provider/program

Education

• High School diploma or equivalent required; six months related experience preferred.

Additional Eligibility Qualifications

Security Clearance

AAP/EEO Statement

Other Duties