Office Assistant 1 (Stores/Mail)

Required Qualifications: Per Civil Service standards and specifications. Must have taken and passed the specific job related Civil Service exam and be reachable on the appropriate Civil Service list. The Civil Service list for this position might provide insufficient acceptors, therefore, a provisional appointment may be made. Any provisional appointee will be required to take, pass and be reachable on the next Civil Service examination to be permanently appointed. 70.1 Transfers are encouraged to apply. 70.1 Transfer Candidates must have been appointed from a Civil Service List and have served permanently in an appropriate title(s) for one year. Transfers must be within two salary grades. Must have, keep and maintain the appropriate valid NYS Driver’s License; have a motor vehicle record which is free from major violations or a pattern of repeat violations. (***Out-of-State Applicants, see "Special Notes”). Candidate must be able to perform the physical tasks of the position such as bending, lifting, stretching and climbing. Must be able to perform medium to heavy physical labor with the ability to move heavy objects, up to 50 lbs.

Brief Description of Duties: Performs clerical and manual activities in support of the residential mail rooms. Duties to include the following:

• Sorts and delivers incoming U.S. Postal Service, private carrier packages and mail, and intra-campus mail. Picks up and delivers inter-office, inter-agency, and U.S. Postal mail on a scheduled mail route, at quads. (Packages must be taken off mail trucks and/or removed from piles of other packages. Mail truck is used for delivery, but in many cases, it must be delivered by traveling to numerous other locations, inaccessible by truck. Pallet jacks are sometimes utilized.)
• Perform clerical support and customer service to customers at the four residential mail rooms. Operates computer in processing mail and reproducing printed material.
• Maintains records of incoming and outgoing accountable mail.
• Interacts with staff, and students; assists them with questions and problems. Incumbent will work in a team environment.
• Other duties as assigned as appropriate to rank and departmental mission.

Special Notes: This is a full-time position, 37.5 hours per week, Tuesday through Saturday, 10:00 a.m. to 6:00 p.m. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA. Internal and external search to occur simultaneously. Mandatory rehire roster candidates have preference.

The selected candidate must successfully clear a background investigation.

Resume/CV and cover letter should be included with the online application.

This position may be designated 55 b/c and is subject to verification of applicant eligibility.

THE FOLLOWING PARAGRAPH ONLY APPLIES TO POSITIONS THAT MAY COME IN CONTACT WITH PATIENTS OR PATIENT CARE EMPLOYEES.

In accordance with federal and state regulations that all hospitals and nursing homes require personnel to be vaccinated against COVID-19, candidates who are not already fully vaccinated must obtain the first dose of a COVID-19 vaccine within three (3) calendar days of acceptance of a conditional job offer and must obtain any subsequent doses in accordance with that particular vaccine manufacturer’s protocol. Candidates who are partially vaccinated, but not yet fully vaccinated, must complete their vaccination series within three (3) calendar days of a job offer or in accordance with that particular vaccine manufacturer’s protocol, whichever comes later.

The state regulation also includes those who may be affiliated with or interact with employees of a hospital or nursing home. The regulations allow for limited exemptions with reasonable accommodations, consistent with applicable law.

Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such are required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.

***Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of acceptance of offer.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university, The Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

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