Niagara University is a liberal arts university, steeped in the Vincentian and Catholic traditions, with a total enrollment of nearly 4,300 students. Located just a few miles away from one of the world's premier tourism destinations, Niagara Falls, the university occupies a lovely campus overlooking the Niagara River gorge. Its close proximity to major cultural and business centers in Niagara Falls, Buffalo, and Toronto as well as the award-winning Niagara Wine Trail and several nearby cultural destinations make Niagara University an ideal place to work and live. If you'd like to know more, be sure to check out all of the NU Facts.

JOB SUMMARY:

The College of Nursing at Niagara University is a premier center for nursing
education, offering programs to over 300 students each semester. Under general
supervision, the Office Administrator coordinates office activities and operations to
ensure efficiency and compliance with university policies and regulatory standards.

ESSENTIAL DUTIES:

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  Answer telephones, take messages, schedule appointments, and greet visitors;
• Perform word processing, filing, copying, and faxing in support of the department(s);
• Handle correspondence; produce reports (including graphs and charts), presentations, and record minutes of meetings;
• Assist dean with scheduling, coordinating, and maintaining weekly activities;
• Oversee coordination of printing, collating, and distribution of course material;
• Track expenses, handle check requests, purchase orders, and office supplies;
• Monitor departmental budget(s);
• Receive and distribute incoming and outgoing mail for the department(s);
• Respond to requests for rooms and room changes by faculty;
• Assist with commencement by tracking transcripts, planning guides, and maintaining files for approval;
• Assist the Dean's Office with student records and events;
• Receive and respond to student, administration, and outside agency's questions and concerns related to the department(s);
• Maintain and use department database system;
• Assist with programs and events conducted by the department(s) as required;
• Make travel arrangements, organize luncheons and events;
• Supervise student aides or work-study students;
• Maintain confidentiality of information (including but not limited to: student and employee personal information, student grades, etc.), both during and after their employment with the University. Any question regarding the confidentiality of material should be referred to the supervisor. Any violation shall subject the employee to disciplinary action, up to and including termination of employment;
• Perform other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

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  Ability to read and comprehend the English language sufficiently to be able to read and understand various forms, documentation, files, and information.

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  Basic mathematical skills including addition, subtraction, multiplication, and division to be able to verify the accuracy of work.

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  Proficiency to handle various office machines including but not limited to: keyboard, calculator, computer, copier, and fax machine.

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  Ability to receive telephone calls, respond to inquiries, and effectively communicate with others.

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  Computer literate, including Microsoft Office and Google Suite, and ability to learn new computer software programs.

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  Strong and accurate typing skills (including those necessary for mathematical symbols) and utilizing appropriate symbolic graphic programs for equations.
  

• Excellent organizational skills will attend to details.

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  Ability to perform all essential job functions accurately with minimal direct supervision.

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  Ability to display sound judgment to ensure timely processing and completion of assigned tasks.

QUALIFICATION STANDARDS

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  High School diploma required with education, training, and experience that provides the necessary knowledge, skills, and abilities

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  A minimum of two years of experience performing similar tasks is preferred.

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  Prior work experience in an educational setting is preferred.