Job description
HYBRID | PART TIME
Boulo Solutions is recruiting for a highly qualified Bookkeeper/Office Administrator to join an Architectural firm in Birmingham, Alabama.
This position will contribute to organization of the growing firm. Architectural office experience a bonus. This small husband and wife owned firm is very friendly and has remote employees in Boston, New York, etc. You will be joining a team of 3 in Birmingham, AL. They work hard! They are looking for someone who is a self starter, highly organized, and proactive. They would like a long term employee.
This person MUST have Bookkeeping experience.
Employment type: PART TIME
Flexibility: Hybrid 10-16 hours a week and possible more depending on interest and ability. Open to the days of the week. 60% REMOTE 40% IN OFFICE
Pay: $25-$35/hour Chrome book computer will be provided.
Bookkeeping & Financial Responsibilities:
- QuickBooks Data Entry
- Coordination of QuickBooks information with Financial Advisor
- Accounts Payable
- Accounts Receivables
- Weekly Timesheet Entry for (2) Principals (Owners)
- Generating hours reports for Payroll (bi-weekly)
- Generating monthly project time entry report in preparation for monthly billing
- Creating monthly client invoices for review by Principals and Project Managers
- Digital File organization of monthly invoices/inputting into applicable spreadsheets/running reports
- One-time Effort: Project data entry into new Project Management Software (BQE Core) (Open to learning software on the job.)
- Emailing out monthly client invoices
- Master Contact List Creation and Management
- Office Calendar Management
- Travel arrangements for Principals (flights, hotels, etc)
- Organization of physical documents and files (there is an initial effort required to
- Organization of receipts and reimbursable expense reports (getting caught up and moving forward)
- Ordering of supplies and product samples
- Management of architectural licensure requirements for each state for Principals
- Management of professional organization memberships and dues for Principals
- Management of office software license and renewals
- Assistance with maintenance and distribution of firm marketing materials
- When in the office, possible back-up receptionist duties and preparation for client meetings
- Creation of Office Manual (formatting, editing existing document)
- Organization of Office Reference Library/book data-base & creation of digital database
- Sample and supply room periodic organization
Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. Our clients are dedicated to building a diverse and inclusive workplace. If this role sounds exciting but your past experience doesn't include every qualification in the job description, apply anyways! You may be just the right candidate.
About Boulo: Boulo is the go-to recruiting expert for working mothers and employers that embrace flexibility for mutual benefit. With years of experience as recruiters, professionals and mothers, our optimism and hope knows no limits in making the workplace work for everyone.If you would like to receive updates about new jobs and jobs not publicly available, create your Boulo profile here:https://app.boulosolutions.com/signup/member. Joining the Boulo Community is free.
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