Job description

Summary: Responsible for providing in-office administrative and legal support for both litigation and corporate attorneys in the Nashville office.

Essential Job Functions: ·

General tasks:

• Keeping track of attorney time records and billing
• Corresponding with clients
• Maintaining calendars and setting up appointments
• Open new files and client matters
• Request conflict of interest checks
• Maintain all client and general files
• Maintain client contact when appropriate
• Work closely with other administrative support staff (conflicts, records, office services, etc.)
• Receive clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship
• Proofread documents

Litigation tasks:

• Prepare correspondence, memoranda and other legal documents such as summonses, complaints, motions, responses, and subpoenas under the supervision of an attorney or other timekeepers
• Provide trial and litigation support including the review and management of files, pleadings, and discovery
• Formatting briefs, pleadings, and other legal documents including tables of contents, tables of authorities, etc. using the rules of the court at issues
• Filing legal documents (e-filing skills are preferred)

Corporate tasks:

• Preparing and sending notices/FedEx packets
• Preparing signature packets
• Compiling documents and preparing transaction checklists

Necessary Knowledge, Skills and Abilities:

• Excellent interpersonal, organizational skills, and the ability to work successfully with multiple team members, interacting with employees at all levels of the organization.
• Competent to handle a variety of activities with attention to detail and quality, with the ability to follow through and follow up, and adapt to quickly meet changing deadlines and priorities.
• Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, and Outlook.
• Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision.
• Retain a high level of flexibility and resourceful problem solving.
• Exceptional verbal and written communication skills.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.

Experience Requirements:

• High School diploma required
• Paralegal Certificate preferred
• Bachelor’s degree preferred
• Prior legal experience preferred

Work Environment and Physical Demands:

• In office position.
• Ability to work extended hours when necessary.
• Normal office environment; no unusual physical demands.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Nashville, TN 37212: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)

Work Location: One location

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