Minnesota Landscape Arboretum Volunteer Engagement Coordinator
Job description
Classification: Administrative Associate 1 - 8208A1
About the Position
The MN Landscape Arboretum and the Horticultural Research Center are a part of the University of Minnesota. Volunteers make up a significant amount of the workforce and staff is tasked with working with volunteers directly, providing on-site training and management.
The Volunteer Engagement Coordinator will serve as a conduit among staff, volunteers, and corporate volunteer groups. This role will work on-site to identify gaps in volunteer-assisted projects, greet and work alongside corporate groups, and work with staff to recruit and train volunteers. Requires a willingness to become familiar with the Arboretum grounds, including the Horticultural Research Center, volunteer work schedules, and general horticultural practices of the Arboretum.
The Arboretum’s mission is to Welcome, inform and inspire all through outstanding displays, protected natural areas, horticultural research and education. The word “all” has particular significance for the person in this role. The Volunteer Engagement Coordinator will work with multiple stakeholders to help create an inclusive and aesthetically pleasing Arboretum for all to enjoy.
This position reports directly to the Volunteer Program Manager at the Arboretum.
Major areas of accountability
1. Arboretum Volunteer and Staff Engagement – 50%
Work in partnership with staff and volunteers to help oversee projects and deepen relationships between parties.
Foster communicative, open partnerships among corporate teams by crafting regular communications and meeting volunteer groups when they arrive
Provide support to staff and Volunteer Program Manager as needed for areas such as schedule reports, corporate scheduling, and annual federal reporting
Represent The MN Landscape Arboretum at meetings and while working on the grounds
Serve as primary point person for volunteer groups and staff needing assistance with job posting and identification
Experience working alongside staff and volunteers will position the Coordinator to identify gaps in opportunities for volunteers
2. Corporate Engagement – 25%
Coordinate projects appropriate for volunteers and volunteer groups that align with the Arboretum’s mission and the organization’s goals
Meet groups on-site to introduce them to the Arboretum and the scheduled activity.
Foster connections between and among staff, volunteers, and the Volunteer Center by being the friendly face of the Volunteer Program
Work in partnership with Volunteer Program Coordinator to advance and communicate priority focus areas and initiatives/projects that support Arboretum goals
Participate in program evaluation efforts, including working with the staff and partner reporting system (MyImpact).
Partner with Development to maintain contact throughout the year with group leaders
3. Celebrating Volunteers – 15%
There will be a minimum of two volunteer celebration events per year open to all volunteers
The Volunteer Engagement Coordinator will organize activities, catering, and music, as needed
Provide ongoing encouragement and displays of gratitude for volunteer efforts - can be verbal, written, or equitably distributed tokens of gratitude provided by the Arboretum
4. Collaborating with Volunteer Program Manager - 10%
Bi-monthly meetings
Shared reporting
Assist in developing outreach initiatives
Support equity and inclusion initiatives
Appointment/Salary/Benefits
This is a full-time, on-site position (not remote)
Entry-level
Benefits will be standard for the job class
Informal benefits: working outdoors often and some flexibility with daily tasks
Qualifications
Required qualifications:
- High School Diploma/GED and five years related experience to include project management. Coursework in a related field may substitute for some some years of experience. Additional skills and knowledge may be required of individual positions.
- Basic knowledge of Google Suite, Microsoft Word, PowerPoint, and ability to learn volunteer management software.
- Prioritizing and documenting work tasks
- Highly organized with attention to details
- Demonstrated ability to unite individuals around a common goal
- Commitment to creating an equitable and inclusive volunteer program
Preferred qualifications:
- Interest in or experience with gardening/horticultural practices
- Experience with volunteer recruitment and/or training
- Ability to navigate conflict and seek out solutions
- Emotional intelligence (as defined by you)
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
Please note: All employees at the University of Minnesota are required to comply with the University’s Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit: https://safe-campus.umn.edu/return-campus/get-the-vax
The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
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