Description

JOB TITLE: Manager, MNR Timekeeping/Payroll

SALARY RANGE: $83,981 - $110,225

HAY POINTS: 588

DEPT/DIV: Financial Operations

SUPERVISOR: Deputy Director, Payroll/Timekeeping

LOCATION: 420 Lexington Avenue

HOURS OF WORK: 9:00 am - 5:30 pm (7 1/2 hours/day)

DEADLINE: May 1, 2023

This position is eligible for telework which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

SUMMARY:

To manage the timely and accurate payment of wages for approx. 6,500 MNR employees, including Train and Engine employees (T&E), by ensuring that source time and labor files are maintained correctly and that all payments are made in compliance with union contractual agreements and MTA/MNR policies. In addition, this position will ensure that multiple state taxation requirements and applications per operating position assignments, are adhered to assist in the development of new business processes designed to enhance the overall effectiveness of the payroll/timekeeping procedures. Recommends and develops reports for auditing and reconciliation purposes. Oversees a team that supports this function.

RESPONSIBILITIES:

• Select, develop and motivate personnel within the department. Provide career development for subordinates. Provide prompt and effective coaching and counseling. Responsible for discipline/termination of employees when necessary. Review performance of staff. Create a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential.
• Work closely with the MTA Central Payroll team, MTA IT, the Assistant Director-Payroll Systems and the development and or enhancement of programs and proper time and labor protocols for the Kronos/Peoplesoft systems to ensuring timely data submissions.
• Responsible for running the Kronos payroll interface daily and CMS interface into Kronos weekly to perform analysis and reconciliation of time/payroll data. Collaborates with IT to identify and resolve exceptions. Finalize time files that are interfaced to Peoplesoft for the payroll closing processes. Collaborating with the MTA payroll team to run various reconciliations to confirm payroll calculations.
• Must have knowledge of tax implications for multiple state payroll transactions as they impact time reporting to payroll. The incorporation of general ledger accounting principles as they pertain to the recording and reporting of time/payroll details per employee.
• Support Assistant Director – Payroll Systems & Programs and Payroll management in working with IT, HR, and Financial Operations Central Payroll processing unit, to maintain, upgrade and enhance the KRONOS timekeeping application. Support payroll projects on Kronos and other time & labor system applications (i.e., Data Warehouse, CMS).
• Monitor and audit applicable system applications of all MNR union agreements and regulations with regards to all payroll transactions to ensure timely and accurate payroll processing.
• Monitor and address any shortages/overages in employee pay resulting in the production of pay drafts.
• Communicate and interact with employees and timekeepers, CMS crew, BSC, IT, HR, Union reps and Labor Relations to resolve issues and to ensure Payroll processes are in compliance with internal control standards, CBA’s/MOU’s and MTA/MNR operating policies and procedures.
• Responsible for resolving payroll discrepancies that occur in the Time and Attendance system (Kronos) for all MNR unions, including lock adjust, negative adjustments (C-negs) and coordination with timekeepers and addressing Labor Relations Department inquiries.
• Responsible for special payments of other eligible allowances.
• Document and maintain payroll procedures.
• Printing and distribution of claim checks, payroll checks, payroll advices and W-2s.
• Coordinate the request with MTA Central Payroll team on replacement payroll checks for ACH or check returns.
• Assume other management responsibilities as required. Other duties/special projects as assigned.
• Hours of work may vary as needed for payroll closes.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of Payroll rules for New York and Connecticut States and collective bargaining agreements (CBAs) that govern payment to employees.
• Must have knowledge of Kronos, PeopleSoft, and/or Crew Management System or a comparable application.
• Strong detail orientation.
• Excellent communication and interpersonal skills.
• Excellent organizational and presentation skills.
• Demonstrated ability to work with all internal levels within a given organization.
• Demonstrated ability to communicate and interact well with external agencies. External agencies may include the Governor’s Office for New York State, New York City government, elected and other public officials, as well as any staff located at other federal or state agencies or authorities.
• Demonstrated ability to work in a high-profile, high-pressure environment effectively.
• Demonstrated ability to communicate effectively with key internal and/or external stakeholders.
• Demonstrated ability to complete short- and long-term projects effectively and as efficiently as possible.
• Demonstrated analytical capabilities and quantitative skills.
• Demonstrated proficiency in Microsoft Office Suite or comparable applications, i.e., Word, Excel, PowerPoint, and Outlook.

EDUCATION AND EXPERIENCE:

REQUIRED:

• Bachelor’s Degree in Business, Accounting, Finance, Transportation, Public Policy or a related field or an equivalent combination of education and experience may be considered in lieu of a degree; and
• Minimum of five (5) years of experience in a Payroll Accounting function to include payroll processing, auditing, analysis, and reporting.
• Demonstrated supervisory and/or project management leadership abilities.

PREFERRED:

• Master’s degree in a related field.
• At least 3 years’ experience in timekeeping and payroll in a managerial and/or leadership role. Strong managerial and/or leadership skills to effectively direct a staff of professional and technical employees in implementing the short- and long-term goals and direction for the area of responsibility.
• Knowledge of Kronos Timekeeping System or a comparable application.

OTHER INFORMATION:

As an employee of MTA Headquarters, you may be required to complete an annual financial disclosure statement with the State of New York, if your position earns more than $108,638 (this figure is subject to change) per year or if the position is designated as a policy maker.

HOW TO APPLY:

MTA employees must apply via My MTA Portal. You can submit an online application by logging into My MTA Portal, clicking the My Job Search ribbon, and selecting the “Careers” link.

Logging in through My MTA Portal will link your BSC ID number to your job application to identify you as an internal applicant.

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.