Job description
About the Role
Under general supervision, upholds the integrity of real estate portfolio data for assigned portfolio of clients. Inputs, maintains, organizes and reports on information regarding lease dates, dollar values and financial accounting transactions into a lease management software database. Prepares, processes and reconciles AR & AP transactions to ensure accurate and current lease information is maintained.
What You’ll Do
- Assists manager in resolving critical issues for clients by researching and gathering information about payment transactions, lease terms and other relevant items as requested.
- Prepares lease abstracts and edits them for accuracy. Edit narratives to support computer generated reports. Provides narratives on monthly variance reports. Provides lease analysis and interpretation of lease information to clients.
- Tracks payables and receivables associated with the leases in portfolio. Processes client rent rolls using the database. Prepares export files and sends to accounting for payables processing.
- Prepares invoices for subtenants, reconciles subtenant accounts, reviews incoming invoices for errors/accuracy with lease document and ensures accurate coding.
- Performs annual operating expense reconciliations, monitors audit windows and audit requirements contained in the lease documents.
- Assists manager with preparation and distribution of periodic and ad hoc reports in a timely, accurate manner. Runs standard reports for management review and runs ad hoc reports with assistance. Assists with the design of reports using a variety of software tools.
- Prepares and distributes critical date reports; maintains tickler system for tracking important dates and tasks.
- Builds and maintains client lease files ensuring they contain current, accurate information.
- May conduct financial analysis/accounting as appropriate, including AR/AP, rent rolls, and budgets in accordance with required accounting principles (GAAP, Tax, Cash, etc.).
- Performs other duties as assigned.
What You’ll Need
To perform this job proficiently, one should be able to perform each critical duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the job functions.
Education and Experience
High school degree or general education degree required plus a minimum of two years related work experience, preferably including property management or accounting.
Communication Skills
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
Financial Knowledge
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
Reasoning Ability
Ability to understand and carry out general instructions and address problems in standard situations. Requires basic analytical skills.
Other Skills and Abilities
Intermediate knowledge of computer software and hardware (i.e. Microsoft Office Suite Products). Ability to work well in stressful situations. Advanced organizational skills.
Scope of Responsibility
Decisions made with general understanding of procedures and company policies to achieve set results and timelines. Errors in judgment may cause short-term impact to co-workers and supervisor and clients.
Why CBRE?
- At CBRE, we admire creativity, innovation, and partnership, and we offer endless opportunities for growth. We are a direct hire company that provides everything from competitive pay, Health, Dental, Vision, Pet Insurance, and 401k Match programs.
- Colorado, California, New York, New Jersey, and Washington Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Lease Admin Analyst position is $50,000 annually and the maximum salary is $60,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.
NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.
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