Scheduled Hours

40

Position Summary

In WashU IT Enterprise Applications, our goal is to promote an engaging work environment that motivates our team members to reach their full potential by bringing their whole selves to work. We encourage a culture of excellence that celebrates diversity, innovative thinking, and collaboration. We are dedicated to exceeding expectations of our university partners and communities we serve, which is only achieved by working together and respecting one another.

We seek candidates who embrace diversity, equity and inclusion in the workplace where everyone feels valued and inspired.

This position is responsible for the coordination and completion of projects within the Enterprise Applications Student Admissions Delivery Team that will support current production needs within the Undergraduate and Graduate domain. This position will also serve as project manager for the Integration and Refactor work necessary for the Student Sunrise Program. The employee works with sponsoring organizations and key stakeholders to define the scope, business objectives, and required project results. He/she oversees all aspects of projects, sets deadlines, assigns responsibilities, and monitors and summarizes progress of project. The employee builds and maintains working relationships with team members, vendors, and other departments involved in the projects. The employee is familiar with a variety of the field’s concepts, practices, and procedures. The employee relies on experience and judgment to plan and accomplish goals. They will perform a variety of tasks and leads and directs the work of others. A wide degree of creativity and latitude is expected

Job Description

Primary Duties & Responsibilities

Project Initiation

• Develops project charter, budget and work breakdown structure (WBS) and other required components of the project plan (change management plan, scope management plan, cost management plan, risk management, procurement management plan, stakeholder management plan, communications management plan, quality management plan, human resource management plan).
• Identifies needed resources, negotiates use of those resources, assigns responsibilities and develops timeframes to facilitate successful completion of project activities and deliverables.
• Lends expertise to teams and task forces.
• Uses methodology to develop plans, assign roles and responsibilities; authors improvements to methodology.

Project Execution – Integration Management

• Manages execution of project plans to support the ongoing needs of the IT department’s customers.
• Assigns work to project team and coordinates resources.
• Leads and motivates project team to meet specific deadlines while meeting customer satisfaction expectations.
• Assures all necessary project deliverables are completed according to specification in the quality plan.
• Tracks actual results to plan and analyze impact to report status: take corrective action.
• Manages the stated scope and requirements assuring changes are highlighted, understood and approved by owner.
• Assess and mitigate project risks and issues; engages project team to identify and resolve problems.
• Relies on extensive knowledge and professional discretion to achieve goals .

Project Execution - Sponsor and Stakeholder Management

• Creates and executes project communication plan.
• Develops and communicates project goals, responsibilities, expectations, risks and feedback with all parties in a timely manner.
• Sets and manages customer and stakeholder expectations specific to the project.
• Communicates project direction, approach, priorities, events and status to all project resources and business sponsors.
• Builds working relationships with team members, vendors and other departments involved in the projects.
• Influences decision-making on projects; works with key stakeholders, sponsors and senior management to secure acceptance and approval of deliverables.

Project Execution

• Manages Project Procurements and external service providers within span of control.

Project Execution - Financial Management

• Collaborates with Project owner to develop project budget.
• Manages project costs and forecast to budget.
• Identifies and manage budget risk.
• Collaborates with Project Owner to identify and quantify impact of project changes on budget.

Project Closure

• Conducts lessons learned.
• Closes out any procurements.
• Ensures project papers and metrics are appropriately archived.

Performs other duties as assigned.

Preferred Qualifications

• Prior experience in a higher education technology environment.
• Prior experience in a matrix management structure in which you rely on other leaders for delivery of portions of your service.
• PMP certification.
• Experience with ITIL framework.
• Extensive experience using project management and various systems development methodologies including Agile techniques.
• Experience managing project(s) that resulted in providing a new service.
• Demonstrated skills in project management and analysis, negotiation, systems analysis, leadership and team building, client relationship management, process improvement, strategic planning.
• Ability to work independently and proactively.
• Proven ability to creatively solve problems and to influence outcomes through persuasion, effective communications and relationship building.
• Strong familiarity with project management software such as MS Project.
• Demonstrated leadership qualities such as conflict/issue resolution.
• Ability to organize and work effectively in a matrix organization with cross-functional project teams from various departments and locations.
• Excellent organizational and communication skills, both verbal and written.
• Ability to work independently.
• Ability to learn quickly and adapt to new circumstances.
• Ability to work extra hours and adjust schedule and recognize the need to do so.
• Ability to adjust to changes in priorities and demands on time.
• Demonstrated ability to manage environments and leadership using metrics.
• Significant ingenuity and flexibility is expected.

Required Qualifications

• Bachelor’s degree plus four years of relevant experience or equivalent combination of education and experience.
• Relevant experience includes leading work (or projects) in the IT industry; demonstrated technical and/or business expertise; demonstrated experience achieving resolution to complex technical or business issues, and providing direction and leadership to a project team.

Grade

G15

Salary Range

$77,700.00 - $136,700.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Applicant Instructions

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