Job description

The IP Secretary, guided by department objectives and priorities, performs a variety of secretarial tasks to support assigned patent and /or trademark attorneys and other timekeepers (collectively referred to as “timekeepers”). A key component of this position is to provide a high level of internal and external client service and support, while producing a high volume of consistently excellent work products. In addition, an IP Secretary must maintain a general knowledge of the Firm’s patent and/or trademark practice area and a specialized knowledge of the assigned timekeepers’ practice area(s) and clients.

Secretaries are expected to provide professional and quality support to a team of timekeepers. This requires (i) teamwork; (ii) the ability to work closely and effectively with others; (iii) strong communication and technical skills; and (iv) the ability to work under deadlines, time pressures and a high level of demand. An IP Secretary must be able to perform the below duties for all assigned timekeepers.

Knowledge/Skills/Abilities:

• Excellent computer skills with knowledge and ability to work proficiently with Microsoft Office Suite, as well as accounting systems (time and billing, expenses, conflicts, new matter programs). Proficiency in Excel is preferred.
• Excellent written and verbal communication skills.
• Meticulous attention to detail, accuracy, and thoroughness.
• Ability to maintain confidentiality.
• Detail oriented with ability to handle multiple projects simultaneously and meet deadlines.

Education:

• Minimum high school diploma or equivalent; college degree a plus, but not required.

Experience:

• 2+ years of experience in an administrative position.

Job Type: Full-time

Pay: $48,219.86 - $62,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Washington, DC: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)

Work Location: One location

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