Working for a leader in the staffing industry means opportunity for you. Critical Energy Infrastructure Services, LLC group's member companies are subsidiaries of CEIS Holdings LLC, a rapidly growing national staffing company. We combine a "small company" culture where your ideas will be heard with "big company" expertise to help you succeed. If you are passionate about people, have deep finance and accounting operations experience, have a strong work ethic, and enjoy the growth and change that comes as a result of both organic and M&A growth, you are the right person for this role.

At CEIS, we value diversity and recognize the benefits gained when people from different cultures, backgrounds, and experiences work collaboratively to achieve business results. We are intentionally focused on fostering an inclusive culture and know valuing diversity is an essential leadership quality. Our goal is to create a workplace where all employees feel included, empowered and enabled to perform at their best.

The Invoicing AR & AP Manager will lead and run billing / AP operations for member companies. In this role, the individual will run weekly, biweekly, and monthly billing processes while overseeing transition projects as our company grows both organically and through acquisitions. The role will also be responsible for implementing and coordinating change management as we transition to new software platforms that will bring efficiencies in billing practices, collections, and controllership.

Ideal candidates will exhibit fundamental knowledge of staffing company finance and accounting operations enabled by experience with staffing companies. Working knowledge of staffing CRM/ATS software is highly desirable. The Invoicing AR & AP Manager will continue transformation initiatives of CEIS’s back-office operations as a result of current and future M&A with a continued focus on process improvement. Candidates should demonstrate strong Microsoft Excel proficiency, experience with multiple general ledger systems, CRM/ATS software knowledge, and strong organizational and people skills.

Job Responsibilities:

• Run weekly, bi-weekly, and monthly billing processes.
• Manage payments to vendors.
• Work with employees and managers to ensure timecard data flows efficiently into accounting and finance operations.
• Collaborate with front room operations and customers to onboard new customers and new employees, ensure proper flow down of contractual agreements, and ensure timely collections.
• Coordinate with the finance and accounting team to ensure compliance with state tax requirements.
• Perform ongoing maintenance and enhancements for billing and general ledger software and practices.
• Support continued billing transformation efforts while developing process efficiencies and robust procedure documentation, as an invoicing AR & AP subject matter expert.
• Maintain strong internal controls and robust fraud prevention practices.
• Resolve billing disputes in a collaborative effort working with the front office and customers.
• Prepare and review billing AR & AP reporting. Manage AR & AP aging reports and report on outstanding accounts receivable.

Job Requirements

• 
  Education: Bachelor’s degree or equivalent is required and an advanced degree is preferred.
• Field of Study: Business, Finance, Accounting, or related discipline.
• Staffing industry experience is highly preferred with working knowledge of CRM/ATS software.
  • 5 or more years of experience in senior finance and accounting operations or related roles.
  • Certified Public Accounting (CPA) certification is desired.

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