Job description
HUMAN RESOURCES GENERALIST (3506-46)
Hamilton County Clerk of Courts
Position Description
Application Due By:
March 31, 2023
Reports to:
Chief Human Resources
Job Location & Hours:
Hamilton County Court House
M-F, 8 AM to 4 PM
Pay Range: $27.47 - $30.22 per hour
Supervisory Responsibilities:
No.
Travel Requirements:
None
Status:
Full-time, 35 hours/week, exempt.
JOB OVERVIEW:
Under general supervision, the Human Resources Generalist provides wide-ranging human resources services such as recruitment and selection, compensation, leave administration, unemployment, workers’ compensation, and recordkeeping; acts as consultant to managers; and advises employees on rights, privileges, and benefits.
The ideal candidate shares our vision for the future, demonstrates our values of respect, integrity and fairness, kindness, and serving others, and is:
- Eager to learn
- Committed to excellence
- Team-oriented
- Big-picture thinker
WHO WE ARE:
Our mission is to provide quality customer service to the people of Hamilton County, promote access to justice for all, manage financial services for the justice system, and ensure the integrity, preservation, and accuracy of our court records while providing fair and timely access to them. The Clerk’s Office is committed to our 200+ employees. We strive to create a work environment where employees thrive, engage, feel supported, and find community. We aim to be the employer-of-choice for public sector employees in the region by purposefully defining our culture, providing professional training and personal growth opportunities, recognizing and rewarding performance, and encouraging our employees to innovate and lead.
ESSENTIAL DUTIES:
35% Human Resources
Administers, coordinates, and performs tasks required to administer and execute the human
resources programs including but not limited to compensation, benefits, leave, disciplinary matters, disputes and investigations, performance, productivity, recognition, morale, occupational health and safety, and training and development; ensures proper documentation for personnel transactions and maintains personnel files; serves as a witness in employee disciplinary meetings, terminations, and investigations; ensures compliance with applicable local, state and federal laws; assists in the development and implementation of personnel policies and procedures; prepares and maintains the employee handbook and the policies and procedures manual; complies statistical data; calculates service time; maintains personnel records; maintains information of a confidential or sensitive nature; prepares personnel reports;, ensures proper documentation for personnel transactions and maintains agency personnel files.
20% Recruiting
Conducts recruitment efforts for all Agency exempt and nonexempt personnel; coordinates hiring process with department heads; identifies and drafts detailed and accurate job descriptions and hiring criteria; prepares and posts job advertisements; plans, organizes, coordinates, and participates in job fairs, diversity events, campus events, and other networking opportunities; attends and participates in college job fairs and recruiting sessions; recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; handles offer letters; conducts or obtains background checks and employee eligibility verifications; conducts new employee orientation and training and coordinates existing employee training programs; reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments; handles employment-related inquiries from applicants, employees, and supervisors; ensures compliance with federal, state, and local employment laws and regulations, and Agency policies.
35% Compliance
Develops and maintains affirmative action program; coordinates the filing of EEO-1 report annually; maintains other records, reports, and logs to conform to EEO regulations; handles and responds to unemployment claims; Administers Family Medial Leave Act; Communicates with employees regarding their needs for leave and/or modified work schedules. Ensures that employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave; handles the FMLA leave administration process from the employees initial notice of the need for leave to the return to work. This includes gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use; workers’ compensation; interviews employees involved in work-related injuries and illnesses and ensures all documentation is completed; assists in the filing of OSHA-300;
10% Administrative
Handles exit interviewing; responds to employee questions, concerns and issues such as employee complaints, harassment allegations, and civil rights complaints; verifies employment to outside institutions; analyzes data and makes recommendations to the management team for corrective action and continuous improvement.
OTHER DUTIES AS ASSIGNED
REQUIREMENTS
Knowledge of: Clerk’s Office and departmental goals and objectives;* Clerk’s Office and departmental policies and procedures;* government structure and procedures; Civil Service laws and regulations; Worker’s Compensation and Unemployment Compensation policies and procedures; wage and hour regulations/FLSA; FMLA; ADA; generally accepted accounting principles; bookkeeping; payroll practices and procedures; labor market data and employment trends; English grammar and spelling; records management; labor relations; personnel administration; employee benefits administration; safety practices and procedures; office practices and procedures. (*indicates developed after employment)
Education and Experience:
- Bachelor’s Degree in Business Administration, Human Resources, Public Administration, or related field; one (1) years of professional experience in an office environment; three (3) years of human resources experience; or any equivalent combination of education, certification, experience and training which provides the required knowledge, skills and abilities.
Physical Demands & Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is a sedentary job and the employee will sit 75% of his/her workday. The employee is expected to use a computer keyboard for extended periods of time and lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
The Hamilton County Clerk of Courts is committed to providing a work environment where all employees are treated fairly and equally in all terms and conditions of employment, and all decisions concerning Clerk employees or applicants shall be made without regard to race, sex, gender identity, religion, national origin, sexual orientation, age or disability. We have zero tolerance for violations of employee rights, harassment or discrimination based on any of the above criteria
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