Job description

JOB SUMMARY:

Under the direct supervision of the HR Director provide clerical and administrative support to the Human Resources Department. Track and maintain employees’ information; may assist in the recruitment, new-hire process, orientation and training.

ESSENTIAL JOB DUTIES:

1. Assist with maintaining all personnel records and files, including file documents are placed in appropriate employee files

2. Update HRIS system and run reports for compliance purposes

3. Performs customer service functions by answering internal and external inquiries and requests for HR department.

4. Completes I-9 forms, verifies I-9 documentation and maintains I-9 files.

5. Assists with new-employee background checks.

6. Track employee information in database

7. Prepare all Human Resources materials and processes mail.

8. Assists with the new-hire process by ensuring all proper documents are received and coordinates logistics for New Hire Training.

9. Order all necessary Human Resources materials and supplies Assists department with special projects as needed Reconciles benefits statements.

12. Assists with processing of terminations.

13. Assists with the preparation of the performance review process.

14. Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.

15. Schedules meetings and interviews as requested by the HR Director and CHRO.

16. Prepares all Human Resources materials and processes mail. Tasks may include: photocopies; mails, scans and emails documents; and performs other clerical functions.

Spearhead event coordination for the agency’s annual employee celebration.

18. Assists or prepares correspondence as requested.

19. Performs other related duties as assigned.

20. Maintain confidentiality as required by St. Anne’s, licensing, HIPAA, and other regulatory agencies

21. Perform work in a safe manner at all times

SECONDARY JOB DUTIES:

• Participate in trainings and meetings
• Participate in the Performance and Quality Improvement (PQI) of the agency
• Other duties as assigned

QUALIFICATIONS:

• High school diploma and/or GED required
• At least two years’ experience working in an office environment, direct HR experience preferred
• Intermediate knowledge of Microsoft Office Suite and Windows. Experience with an HRIS system preferred
• Must be able to multi-task competing priorities
• Must be able to work effectively with all levels of personnel
• Ability to change direction but still meet deadlines
• Spanish speaking preferred
• Must have excellent communication skills
• Ability to receive and implement constructive feedback
• St. Anne’s values the dignity and worth of every person we serve. Employees are expected to support children’s emotional and social development by encouraging understanding of others and promoting positive self-concepts. All employees must have the ability to treat those served by our agency in a caring and respectful manner, mindful of individual differences and cultural, ethnic, and socioeconomic diversity.
• As providers of social services, St. Anne’s employees work with clients dealing with complex emotional and mental health issues, many of whom are facing significant personal crises on a daily basis. Employees must remain aware of any personal emotions, transference, and/or countertransference that may hinder the ability to remain professional. As such, employees are expected to maintain composure during all interactions and crisis situations, implement a self-care plan, and utilize crisis communication to deescalate client crisis and prevent any serious bodily injury or harm.

PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is frequently required to walk, use hands to finger, handle, or feel objects, tools, or controls, and talk or hear. The employee is often required to stand and sit; reach with hands and arms; and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Employee may occasionally be required to drive a motor vehicle.
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: $21.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Supplemental pay types:

• Signing bonus

Ability to commute/relocate:

• Los Angeles, CA 90026: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Leadership: 1 year (Preferred)

Work Location: In person

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