Health Information Management Assistant II
Full Time
San Bernardino County, CA
Posted
Job description
The Job
Arrowhead Regional Medical Center (ARMC) is recruiting for
Health Information Management Assistants II, the journey level of the Health Information Management Assistant series.
Health Information Management Assistants II perform a variety of journey level clerical duties pertaining to the processing of electronic and paper based inpatient, outpatient, and behavioral health medical records. Duties include responding to inquiries and requests for information from patients, families, and staff; generating and processing requests for information from various legal and regulatory agencies; and preparing legal documents such as birth and death certificates. In addition, Health Information Management Assistants II possess significant knowledge of departmental policies and legal mandates; serve as a resource to staff; review records for content, accuracy, completeness, and compliance; prepare records for regulatory agencies and provide legal testimony as to records authenticity; process outpatient behavioral health paper based medical records including filing, electronic chart tracking, data entry of medical record information into vendor provided storage software; and resolve errors and complete records processing through scanning and indexing documents with an on-line archiving system.
Health Information Management Assistants II perform a variety of journey level clerical duties pertaining to the processing of electronic and paper based inpatient, outpatient, and behavioral health medical records. Duties include responding to inquiries and requests for information from patients, families, and staff; generating and processing requests for information from various legal and regulatory agencies; and preparing legal documents such as birth and death certificates. In addition, Health Information Management Assistants II possess significant knowledge of departmental policies and legal mandates; serve as a resource to staff; review records for content, accuracy, completeness, and compliance; prepare records for regulatory agencies and provide legal testimony as to records authenticity; process outpatient behavioral health paper based medical records including filing, electronic chart tracking, data entry of medical record information into vendor provided storage software; and resolve errors and complete records processing through scanning and indexing documents with an on-line archiving system.
Positions are assigned to Arrowhead Regional Medical Center and Department of Behavioral Health
. The eligible list established by this recruitment may be used to fill future vacancies while the list remains active.
The current vacancies are in Arrowhead Regional Medical Center.
For more detailed information, refer to the Health Information Management Assistant II job description.
The County is also accepting applications for Health Information Management Assistant III. A separate application is required.
This position comes with an excellent benefits package for the employee and their dependents.
CONDITIONS OF EMPLOYMENT
1)
Background: Applicants must successfully pass a background check prior to employment.
2)
Availability: Positions at ARMC are required to work day shifts, swing shifts, weekends and holidays. Indicate availability on the appropriate place on the supplemental questionnaire. Failure to indicate availability for
day shifts,
swing shifts, weekends and holidays will disqualify applicants from the examination process.
Vaccination Requirement: Per the December 24, 2021 updated CA State Public Health Officer Order, all workers who provide services or work in facilities described in subdivision (a) of the order, including clinics and doctor offices, must be fully vaccinated for COVID-19. In addition, CDPH Public Health Officer Orders updated on February 22, 2022 requires all workers in health care settings currently eligible for boosters, who provide services or work in the impacted facilities must be “fully vaccinated and boosted” for COVID-19 by March 1, 2022. Workers may be exempt from the vaccination requirements under section (1). View the full order here: https://bit.ly/3k0RNMt
The entire All Facilities Letter notifying of updates to the Public Health Order is available at the following link:
AFL 21-34.3 Coronavirus Disease 2019 (COVID-19) Vaccine Requirement for Healthcare Personnel (HCP)
Minimum Requirements
Availability: Must be available to work
Day Shifts, Swing shifts, Weekends and Holidays.
Applicants must indicate availability on the supplemental questionnaire.
-AND-
Experience: One (1) year, within the last five (5) years, of full-time equivalent experience performing any of the following:
Auditing and processing electronic medical records in an acute care hospital- Medical clerical experience, such as processing disability requests, birth and death certificate documents, and/or release of information processing
- Front office and secretarial experience in a primary or specialty clinic or physician’s office
- Scanning, prepping and archiving, and resolving error experience in electronic health record system (EHR)
- Reviewing records for content, accuracy, timely completion, and regulatory compliance
Desired Qualifications
Ideal candidates should possess basic knowledge of medical terminology, detailed oriented, possess the ability to make decisions based on departmental procedures and processes, and possess experience processing electronic health records in an acute care hospital.
Selection Process
Application Procedure
: Please complete and submit the online employment application and supplemental questionnaire by the posted deadline.
Resumes will not be accepted in lieu of the application and/or supplemental questionnaires.
There will be a competitive evaluation of qualifications based on the information provided in the Application and the Supplemental Questionnaire. You are encouraged to include detailed descriptions of your qualifying experience, as only the most highly qualified applicants will be referred to the Department. Please ensure all relevant experience is indicate in the Application and responses to the Supplemental Questionnaire, as resumes and other attachments will not be reviewed for the competitive evaluation.
All communications regarding the selection process will be via e-mail. Applicants are encouraged to check their e-mail frequently to learn additional information regarding this recruitment. Check your GovernmentJobs account for notifications. Update your firewalls to allow e-mails from San Bernardino County through governmentjobs.com. Update your Spam, Junk, and Bulk settings to ensure it will not spam/block/filter communications from e-mail addresses with the following domain "@hr.sbcounty.gov". Finally, be sure to keep your personal information updated. Taking these steps now will help ensure you receive all communications regarding this recruitment.
To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application.
EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.
ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline.
Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points.
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