College of Medicine - Facilities & Operations

Position interfaces with internal and external organizations to ensure that event logistics run smoothly by coordinating facilities requirements, security, crowd control, parking, and assisting with event set-up and breakdown. Provides direction for the COM front desk PM staff, and as needed, including front desk duty for all COM facilities, daily parking and traffic control, and after-hours events.

Provides general security for the COM, and periodic foot patrols of the COM. Responsible for training in reception and security protocols, professionalism, foot patrol methods, etc. Responsible for differentiating between emergency and non- emergency situations and making appropriate contact to university officials when necessary. Backup for establishing a weekly work schedule for staffing the front desks of both buildings as determined by the division director.

Responsible for initiating purchase orders for Facilities and Operations by completing requisitions, receipt of goods & services, and interdepartmental requisitions. Responsible for department’s financial reporting requests. Provides oversight of active and ongoing walk throughs of the COM to note classroom status, check all doors, note any problems and report to Facilities Manager, note propped doors, and deter criminal activity. Responsible for ensuring all doors are properly secured, surveying pedestrian traffic entering and exiting the COM during and after business hours and assisting library staff with shutting down the library securely after hours.

Acts as backup for processing and scheduling room reservation request forms and calendar maintenance of COM activities (to include meetings, guest lectures, conferences, etc. held in common areas, classrooms, auditorium, and atrium) and activities on fifteen to twenty calendars, including scheduling activities on the main COM events Outlook calendar, according to established policies and procedures.

A high school diploma or equivalent and one year of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

• Experience in demonstrating effective customer service skills.
• Experience in communicating effectively verbally and in writing.
• Experience in establishing and maintaining effective working relationships.
• Experience in gathering, interpreting, reporting, and/or editing information.
• Experience in prioritizing, organizing, and performing multiple work assignments simultaneously.
• Ability to differentiate emergency from non-emergency situations.
• Ability to meet physical requirements as determined by position.
  

• Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations.
• Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.
• Knowledge of parts, equipment, maintenance and the mechanical operation of motor vehicles.
• Knowledge of the principles and practices of event planning and ability to coordinate, organize and evaluate meetings and/or events.
• Knowledge of University facilities and parking infrastructure.

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

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If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

This position is being readvertised. Previous applicants need not reapply.

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.