Job description

Saint Peter's Department of Administration is seeking a Senior Administrative Assistant to join the team supporting the CNO and Chief Compliance and Safety Officer!

A Senior Administrative Assistant will provide support to members of the Senior Leadership Team at Saint Peter's Healthcare System as well as other members of C-Suite in the Department of Administration.

You will:

• Support the Vice Presidents in Administration by performing a variety of executive, secretarial, and administrative functions.
• Maintain calendars of the Vice Presidents; schedule meetings, events, interviews, and appointments, reserve conference rooms; coordinate travel arrangements etc.
• Compose, type and format correspondence memos; prepare meeting materials; forms, spreadsheets, tables, charts, and presentations which are often confidential in nature.
• Accept receipts and invoices for expenditures for VPs authorization; reconcile expenses and prepare vouchers for payment; open, sort and screen incoming mail within an appropriate timeframe.
• Provide support for Board-related activities including, attend meetings, take, prepare, and distribute meeting minutes as required, and upload documents to a meeting information portal.
• Answer VPs telephones, using judgement and discretion, screen the calls and take detailed messages.
• Assist with the contract execution process and special projects as needed.
• Plan and organize workload to ensure established priorities are met.
• Manage Department Payroll utilizing KRONOS software.

You need:

• Associates degree or equivalent experience; 4-year degree preferred.
• Minimum of 5 years Administrative Assistant experience preferred in a Healthcare.
• Attention to detail, good judgement, and the ability to handle issues and information in the most confidential manner.
• Excellent written communication skills to compose, type, edit and proof business correspondence and prepare reports.
• Proficient in the use of Microsoft Office Suite, specifically Word, Excel and Outlook, as well as One Drive, MS Teams, Drop Box, and Zoom.
• Strong interpersonal skills to deal effectively and courteously with a diverse group of internal callers, doctors, patients, and visitors as well as external contacts.
• The ability to prioritize conflicting needs, handle matters expeditiously, and proactively.
• The ability to follow through on projects to successful completion.

Pay Grade: 119

Job Type: Full-time

Pay: $55,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• New Brunswick, NJ 08901: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• How many years of Executive Assistant Experience do you have in Healthcare, supporting C-Suite level?
• Are you proficient in Microsoft Excel?
• Do you have experience taking Meeting Minutes?
• Are you comfortable handling heavy Outlook Calendar?
• Are you comfortable with commuting to New Brunswick, NJ? This is an on-site opportunity.

Experience:

• Microsoft Excel: 2 years (Required)
• Zoom/Teams: 1 year (Required)

Work Location: In person

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