Event Support Supervisor, Special Events and Scheduling - N23063N1
Full Time
Evansville, IN 47712
Posted
Job description
The University of Southern Indiana Special Events and Scheduling invites applications for a full-time, benefits eligible
Event Support Supervisor. This full-time position will implement services for assigned events held in the University Center and Griffin Center on the USI Campus. The Event Support Supervisor will supervise event support, oversee all shuttle service needs, and assist in the supervision of approximately 18-20 student workers.
Responsibilities include but are not limited to:
Responsibilities include but are not limited to:
- Provide onsite support for the University Center and Griffin Center. Supervise events by checking spaces prior to events to ensure appropriate set up, equipment, and all related services are on schedule. Greet event contact prior to the event to ensure guest satisfaction and be available to event contact during the event to respond to event needs. Execute events according to the specifications on the event orders.
- Ensure all policies and procedures relevant to guest safety are followed, including but not limited to: communication of relevant emergency information to building occupants in the event of emergency evacuation and shelter in place situations. Confirm room set ups comply with ADA guidelines and strictly adhere to fire code regulations.
- Provide audio/visual (A/V) support for assigned events, including but not limited to, sound board operation, video operation, and Vaddio operation.
- Perform routine walk through of University Center East, University Center West, and the Performance Center and take action to resolve or communicate issues requiring repair or attention. Work closely with Facility Operations and Planning’s Maintenance Mechanic and/or other departments to maintain the visual and functional integrity of building, equipment, furniture, etc. Process emergency work orders when needed in the absence of the Special Events and Scheduling Services Manager.
- Assist in the development and implementation of training programs for student workers. Supervise student workers while on duty and continue with on-the-job training throughout the year.
- Work closely with Public Safety to complete arrangements for reserved parking spaces on campus.
- In absence of the Special Events Manager, manage onsite campus shuttle operations, including but not limited to, picking up and dropping off vehicle keys for use during event, implementation of training and use of safety equipment, scheduling of student workers and coordinating time of student worker breaks, if necessary. Supervise shuttle operations during an event and troubleshoot any problems that may arise.
- Manage and maintain the A/V equipment throughout the University Center and Griffin Center. Ensure all A/V is up-to-date, and all equipment is in working order.
- Maintain an accurate inventory of all event supplies.
Essential Knowledge and Skills:
- High school diploma or equivalent required.
- Minimum 2 years experience in event support or coordinating multiple projects. Experience in hotel or restaurant event support highly preferred.
- Strong active listening and clear, specific oral communication skills required. Must also possess effective, detail-orientated written communication skills appropriate for audiences ranging from University senior management and executive event sponsors to internal support staff.
- Exceptional service orientation, excellent interpersonal and relationship building skills are required, underscoring the ability to communicate effectively and work with a diverse group of internal and external clients. Must also possess a high level of social perceptiveness and diplomacy.
- Competency with all Microsoft Office applications and ability to learn other applications as needed, such as Event Management System scheduling software and Social Tables room design software. Must possess knowledge sufficient for generating professional electronic correspondence, contracts and reports as needed.
- Excellent organizational skills with a refined aptitude for details and the ability to simultaneously manage projects are required.
- Requires problem anticipation and resolution skills, together with the ability to perform all hands-on event activities as needed for troubleshooting, event preparation and implementation.
- Must possess valid drivers’ license.
About USI :
The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include:
- Affordable medical, dental, vision, life and short-term and long-term disability insurance plans
- Retirement plan where the University makes the total contribution equivalent to 7% of annual salary
- Full tuition fee waiver for employees/75% for spouses and dependent children
- Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service
For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits
How to Apply:
Click “Apply for this job” near the top right of this page to complete an application and upload application materials. Application materials should include:
- A letter of interest in and qualifications for the position
- A resume
Materials should be provided electronically within this web-based applicant tracking system.
$15.17/hr
caravetterealestate.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, caravetterealestate.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, caravetterealestate.com is the ideal place to find your next job.