ABOUT US

The Oregon Historical Society is dedicated to making Oregon’s long, rich history visible and accessible to all. For more than a century, the Oregon Historical Society (OHS) has served as the state’s collective memory, preserving a vast collection of artifacts, photographs, maps, manuscript materials, books, films, and oral histories. Our research library, museum, digital platforms, educational programming, and historical journal make Oregon’s history open and accessible to all. We exist because history is powerful, and because a history as deep and rich as Oregon’s cannot be contained within a single story or point of view.

OHS practices and promotes inclusiveness. We honor the diverse strengths, needs, voices, and backgrounds of all members of our community and are committed to the equitable treatment of all people and the elimination of discrimination in all its forms. We are committed to building a diverse workforce and strongly encourage applications from diverse candidates.

SUMMARY

The On-Call Event Support Staff assists in delivering events and programs that build revenue, foster relationships, and deliver on the Oregon Historical Society (OHS) mission. The On-Call Event Support Staff assists the event lead in delivery of events, primarily in the set up and strike of event layouts, and occasionally for coordination with vendors, assisting with client needs, and interfacing with guests. This position may occasionally function as Event Delivery Lead. This position ensures a highly positive experience for all assigned events, while ensuring OHS internal operations and procedures are represented and observed by rental clients and caterers. This position works approximately 15 hours/week, 4-10-hour shifts.

ESSENTIAL DUTIES AND RESPONSIBILLITIES

1. Supports Events and Operations Senior Manager and/or Event Coordinator with event delivery, including monitoring events to ensure safety of guests, staff, and museum property; obtains supplies as needed, and ensures OHS internal operations and procedures are observed.

2. Fulfills event set-up and take-down tasks of banquet furniture for event layouts, following the Banquet Event Order directions and schedules in a timely manner, as well as supports tasks during event delivery as needs dictate.

3. Occasionally provides minor custodial support of events, including having access to janitorial supplies if items run out during event delivery and minor clean-up of spilled catering items, and utilizing onsite laundry to clean linens used for internal events.

4. May occasionally serve as the primary point of contact to clients and vendors during rental events, providing timely and detailed information regarding OHS policies, procedures, and operations.

JOB DUTIES

• Works closely with OHS staff, volunteers, outside vendors, and contracted professionals to ensure compliance with program procedures and processes.
• Develops solutions and communicates them to relevant individuals when problems arise.
• Maintains direct communication with Events and Operations Senior Manager and/or Event Coordinator regarding events, including providing an event recap at the end of each event.
• Maintains punctual, regular, and predictable attendance for all assigned shifts.
• Works collaboratively in a team environment with a spirit of cooperation.
• Occasionally fulfills administrative duties in the Events office by helping with tasks such as organization, data entry, and filing.
• Maintains general knowledge of OHS’s venue and meeting spaces, inventory of furniture, and equipment that supports them.
• Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with coworkers, visitors, and volunteers and including the ability to communicate effectively and remain calm and courteous under pressure.
• Respectfully takes direction from supervisor.
• Willingness to work flexible schedules including weekends, holidays, and evenings.
• Performs other duties as assigned.

QUALIFICATIONS

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to the safety or health of employees or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Requires a high school diploma, or equivalent, and at least two (2) years of experience in event delivery or related work or equivalent combination of education and experience.

Basic AV skills to provide light technical support for events. Familiarity with Zoom functions, live microphone level monitoring, and basic video and presentation formats preferred.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Ability to communicate calmly and effectively under pressure.

COMPUTER SKILLS

Has advanced comfort with basic computer job skills including logging on to systems, ability to communicate by email, compose documents, enter database information, download forms, and preserve/backup important data.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS

OLCC Servers Permit required, or the ability to obtain it (OHS can reimburse the cost of the class and test if it is passed).

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands to finger, handle, or feel. The employee is frequently required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee is frequently required to talk or hear and occasionally required to taste or smell. The employee must frequently lift and/or move up to 40 pounds to execute event set-up. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

General duties and responsibilities are routinely interrupted and require almost constant mobility. Daily activities may necessitate more significant periods of time standing, walking, and lifting.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. The employee occasionally is required to work in outdoor weather conditions.

The position works in a fast-paced environment on an on-call basis, with an average of 6-8 events per month, and 4-10 hours per shift, working mostly on weekday and weekend evenings with some daytime assignments to support rental programs associated with events.

Must have the ability to be flexible if events and/or clean-up run later than scheduled.

COVID-19 VACCINATION REQUIREMENT

The OHS has adopted a policy where all employees are required to be fully vaccinated against COVID-19 as a condition of employment. Employees may request an exception from vaccination because of a disability or sincerely held religious beliefs from the HR Department.