Job description

Position Summary:

This position reports to the Chief Project Engineer, while receiving day to day direction from a Project Manager, a Project Engineer, and/or an Engineering Lead. May receive job guidance from others in the project administration group.

This position provides project support that includes secretarial and administrative duties associated with preparing and assembling project documents in a well-organized manner for signature(s), processing, distribution, and filing via various work methods and project procedures that may be complex. Representative duties include proofreading and formatting project documents such as, proposals, specifications, scopes of work, vendor submittals, project reports, and conference notes. This position requires familiarity with project management functions, policies, and procedures.

Position Details and Duties:

• Proofread and format project documents developed by the project team
• Assist in the preparation of project documents, review project information to ensure all data requested by the client is included and follows company and client standards.
• Review all project documents prepared for adequacy, accuracy, formatting, and compliance with policy, procedures and specification requirements prior to submission to the project manager, project engineer, and/or internal or external project team members.
• Maintains project files according to project policies and procedures for easy retrieval by the project team.

Operate office machines such as computers, printers, scanners, and associated software systems.

Requirements:

• Two year degree or certificate from a college or technical school with 4 years of experience working in a professional office environment.
• Ability to read and comprehend instructions, correspondence, and memos.
• Must be able to communicate both verbally and with writing.
• Proficiently use the following software programs to produce accurate work: Microsoft Word, Excel, and Outlook, Adobe Pro and Abode Sign, Bluebeam, and proprietary programs.

Competencies:

• Demonstrates attention to detail.
• Responds promptly to project team needs.
• Reacts to requests for service/assistance.
• Administer multiple projects, project teams, and clients simultaneously.
• Communicates well.
• Cooperates well in a team environment.

ADA Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is frequently required to use hands to finger, handle, or feel; reach with hands and arms, talk and hear. The employee is occasionally required to stand; walk; sit and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

The employee will be working in an office environment. The noise level in the work environment is generally quiet.

This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Job Type: Full-time

Pay: $22.00 - $33.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Louisville, KY 40218: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in Louisville, KY 40218

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