All County staff must maintain Virginia residency throughout the duration of their employment.

Performs a wide variety of specialized and/or difficult clerical and administrative duties in an inclusive team environment. Position may be embedded within work unit and perform duties that are necessary to achieve work process, Work requires extensive knowledge of department, division, or unit policies, procedures, and services and ability to communicate these to others. Tasks may require the ability to plan and carry out assignments. Does related work as required. Work often involves providing assistance to temporary help. Work is performed under regular supervision.

• Collects information; responsible for a variety of routine administrative assignments.
• Prepares, processes, prints and distributes a variety of documents that may include highly confidential and time sensitive information, such as case-related information in child and adult protection, foster care, adoption, adult, family and children’s benefits, etc.
• Answers routine correspondence for supervisor.
• May code invoices and process expense forms for payment.
• May collect and enter unit/department-related information into database. Maintains database and keeps information current.
• Schedules meetings and appointments and administers calendar.
• Meets/greets/screens customers/visitors. Answers questions and provides information.
• May have responsibility for tracking attendance and processing payroll-related documents.
• Establishes and maintains files.
• Operates a variety of office machines; may maintain inventory of materials, supplies and/or equipment. May serve as first contact for office equipment maintenance.
• Answers unit/department phones, takes messages and provides responses.
• Receives, opens, and sorts mail. Receives, signs for and distributes packages. Assists with bulk mailings.
• Provides back-up for department administrative staff. Provides assistance as required to senior-level administrative staff.
• May serve on special and/or regular teams and committees.
• Responsibility may include providing occasional direction to temporary staff.

Thorough knowledge of standard office practices, procedures, equipment and clerical techniques. Ability to make difficult arithmetic calculations, set up complex forms and statistical tables. Ability to type and transcribe accurately. Knowledge of business English and spelling. Ability to establish and maintain effective working relationships with employees and general public. Basic to Intermediate level proficiency in office-related software. Intermediate level proficiency in County or Department-specific databases (e.g.SASI). Office equipment used includes computer, copier, postage meter, Fax, printer, multiple-line phone, paper folder, laminator, projector, and scanner.

High school diploma supplemented with related clerical or administrative experience OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities. SPECIAL REQUIREMENT: Workers in this position are required to drive and they must meet eligibility requirements of the County’s safe driver policy.

THE SALARY RANGE
The hiring range for this position is $16.34 - $24.34 per hour (approx. $33,979 - 50,629 per year.) Starting offer is based on applicable education beyond minimum requirements and internal equity. The position also provides excellent benefits including 12 paid holidays, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, VRS retirement, and continuing education/training opportunities. This is a full time, FLSA non-exempt position. Internal candidates will receive pay adjustments in accordance with Local Government Personnel Policy, §P-60.

DEADLINE FOR APPLICATIONS: Position open until Tuesday, April 19, 2023

Virginia Values Veterans

Albemarle County is a Certified V3 organization.

EOE/EEO

Albemarle County is an equal employment opportunity employer, and does not discriminate against any group or individual on the basis of race, color, religion, sex, sexual orientation, national origin, age or disability in regards to any aspect of employment policy and practice: recruitment, testing, selection, assignment, pay, conditions of work, training, leave, overtime, promotion, discipline, demotion, and separation.