Job description

Title: Director, Conference and Event Services

FLSA Status: Exempt

Department: Conference and Event Services

Supervisor: Executive Director

Date: March 2023

Summary:

The Director, Conferences and Events will be responsible for advancing the mission, values, and brand of the Society by developing and growing AMDA’s online and in-person conference and event capabilities.

Responsibilities include, but are not limited to:

• With a principal focus on digital/online methods and vehicles, define the best solutions for delivering AMDA’s education initiatives.
• Plan and implement a successful annual conference and trade show, and other in-person events, each year.
• Work with the Business Development Director to identify opportunities to support AMDA’s existing and future programs and products.

Education:

College Degree

• 4-year college degree in a related field required.
• Master’s degree in business, hospitality, or nonprofit management preferred

Additional Credentials

• CMP certification preferred

Essential Duties:

Responsibilities:

30% - With a principal focus on digital/ online methods and vehicles, define the best solutions for delivering AMDA’s education initiatives.

• Define and lead best solutions for educational content (e.g., media sharing platforms, social media platforms, knowledge-based platforms, and/or service-based platforms.
• Execute webinars and other digital products.
• Coordinate the LMS with the Clinical Affairs/Education team.
• Maintain a current awareness of advancements in digital learning technologies and approaches; adopt such new methods as appropriate to enhance AMDA’s learner experience.

55% - Plan and implement a successful annual conference and trade show, and other in-person events, each year.

• Oversee the program planning committee to plan the annual meeting program.
• Implement a successful annual conference each year:
• Develop pricing models and accurate annual budget projections and metrics for registration, attendance, and exhibits and sponsors.
• Work with Membership, Marketing and Communications to provide marketing support to promote annual conference registration, exhibits and sponsors.
• Work closely with the marketing team to promote attendance, develop industry packages for advertisement, and exhibit and sponsorship opportunities to vendors.
• Provide up to date information for the conference website.
• Work with Exhibits and Sponsorships Manager to manage exhibit and sponsorship fulfilment.
• Coordinate and oversee preparation of the annual conference exhibitor prospectus.
• Develop and execute exhibit and sponsorship program operations.
• Engage in program improvement:
• Compile and conduct conference evaluation process
• Oversee the exhibits and sponsorship advisory committee.
• Test and implement improvements based on feedback from attendees, exhibitors, and sponsors.

10% - Work with the Business Development Director to identify opportunities to support AMDA’s existing and future programs and products

• Cultivate and grow existing and new industry partnerships for sponsorship participation for both in-person and digital events
• Work with internal stakeholders to develop new and innovative corporate support and product development initiatives.
• Create new exhibit, sponsorship, and advertising opportunities. Work with relevant AMDA staff to execute agreements.
• Build relationships with key conference and event partners through proactive engagement.

5% - Other duties

• Other related duties as assigned.

Skills, Experience and Personal Attributes:

• Minimum of five years’ experience in conference planning and execution, including exhibit, sponsorship and advertising sales and management.
• Strong digital product and platform logistical expertise.
• Detail oriented with excellent analytical, communication, time management, project coordination and organization skills.
• Proactive self-starter, with the ability to multi-task in a fast-paced environment.
• Enjoys taking on new projects and growing existing ones.
• Troubleshooting and problem-solving skills.
• Track record in developing, implementing, and managing creative annual conference programs.
• Excellent verbal and written communication skills.
• Responsiveness to working across teams within an organization.
• Committee and volunteer management skills.
• Strong computer and social media skills.
• Strong decision-making skills.
• Positive outlook and expectations.
• Committed to maintaining professional growth and development.

Additional Information:

• Travel to conferences, events and staff meetings required. (10 -25%)
• Ability to sit, walk and stand for long periods of time.
• Ability to use computer monitors and keyboards for long periods of time.
• Ability to lift 30-40 pounds.

Job Type: Full-time

Pay: $80,000.00 - $110,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• Overtime

Education:

• Bachelor's (Required)

Experience:

• Conference Planning and Events Management: 5 years (Required)
• Digital Platform Logistical: 3 years (Required)
• Business development: 3 years (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: Remote

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