Title: Administration Coordinator
Location: Seattle, WA
Schedule: Full time 40 hours 8:00 AM to 5:00 PM Monday - Friday. Occasional work may be required outside of standard hours, such as evenings or weekends.
Pay Rate: $26.00 (Base Rate)

Requirements:

• Previous customer relations experience
• Excellent driving record
• Outgoing personality
• Knowledge of HUB Spot CRM Software
• Microsoft office suite
• Technology usage

Benefits

• Insurance after 90 days from the month you started.
• We cover 50% of the base health care plan for the employee, Amount can be credited toward higher plans.
• Health
• Vision
• Dental
• 401k
• Sick time accrual
• Vacation after 1 year of full time service.
• Tuition assistance for PT/FT/Immediate Family Members
• Gym membership
• Company vehicle to utilize while performing sales duties

Who is an Administrative Coordinator?

The Administrative Coordinator will be responsible for accurate and timely administrative office

functions including but not limited to: creating schedules, reviewing hours, applicant screening,

new hire processing, report approval, payroll processing, invoicing, collections, and office file

management. The position will also be responsible for providing general support to the CEO.

Roles:

• Maintain multiple Excel spreadsheets for the creation of schedules, monitoring of business equipment, and client data
• Become proficient with operations software to implement schedules, payroll, invoicing, and reports.
• Understand and track monthly profitability, expenses, and financials.
• Manage the collections process so all clients are paying on time
• Monitor the overtime and scheduling of all security officers
• Assist with the hiring process and ensure all hiring paperwork is completed on time.
• Ensure compliance with state licensing process of all security officers.
• Maintain physical and electronic filing systems.
• Communicate with the owner as needed to problem solve and gain accurate information for expenses.
• Provide customer service support to clients on general questions, operations software support, invoicing, and collections by communicating in a helpful manner via phone and/or email.

Type of Individual:

• High school diploma or equivalent required
• Associates degree in relevant area preferred
• Minimum of one year in a growing organization with a fast-paced office environment
• Experience with using Excel to manage reports and analysis processes
• Experience with accounting systems preferred, but not required

Skills/Abilities:

• Self-starter and ability to work independent of instruction
• Effectively communicate with staff and clients
• Possess general accounting knowledge
• Intermediate to Expert skill level with Microsoft Excel, Word, and Outlook
• Solid organizational skills
• Consistent attention to detail
• Ability to handle multiple projects at a time, shifting priorities as necessary
• Excellent problem-solving skills
• Conducts self in accordance to Signal 88 Core Values and by the Signal 88 employee handbook

Environmental/Working Conditions:

Normal office environment. Occasional overtime may be required and/or hours may be shortened as business needs dictate.

Physical Demands:

Requires sitting and standing associated with a normal office environment. Manual dexterity

needed for using a calculator and computer keyboard. This description is intended to provide

only basic guidelines for meeting job requirements. Responsibilities, skills and working

conditions may change as needed.

It is the policy of Washington Security Services, Inc. DBA Signal of Seattle that all employees and applicants for employment be afforded equal opportunities in employment without regard to race, color, sex (including pregnancy, sexual orientation, LGBTQIA+ and gender identity including transgender status), national origin, religion, age (40 or over), genetic information, disability, or retaliation for engaging in an EEO-protected activity. As part of its program of equal employment opportunity, Signal of Seattle prohibits discrimination or harassment based on any of these categories. In addition, it is also the policy of Signal of Seattle to prohibit discrimination or harassment based on marital status, status as a parent and past, present, or future military service. All employees must refrain from practicing or tolerating discrimination or harassment.