Job description
About the Organization:
E2 Consulting Engineers, Inc. (E2) is a professional services firm established in 1988 specializing in a full spectrum of engineering services including, project engineering and design, federal base operations and infrastructure support services, gas pipeline construction and inspection services, environmental consulting and remediation, and information technology services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.
Overview:
Administration of development-related services contracts ranging in type from On-Call, Professional Services, Architectural, Engineering, Environmental, to Staff Augmentation; in support of LAWA’s approximately $15 billion Capital Improvement Program at Los Angeles World Airports and Van Nuys Airport.
Responsibilities:
Essential Job Duties:
- Responsibilities include, but are not limited to, the oversight of all applicable documents and files for LAWA contract standards and procedures as it relates to the RFP process, award, and administration of multiple contracts; on-boarding of Prime and sub-consultants, development and maintenance of Master Rate Matrices; monitoring and enforcement of Business Enterprise Compliance; proposal reviews per LAWA Contract Administration procedures; drafting, finalizing and distributing Task Orders using various programs including Adobe, Access, and Prolog; drafting Task Order Summaries and tallying Contract Balances; facilitating Contract Amendments; processing Invoices, and following and executing Task Order and Closeout procedures
- Work with the various parts of the LAWA organization and the Development Group including executive offices, delivery programs, project teams, TDG Services units, Procurement Services Division, Payment Analysts, Capital and Operating Budgets, IT staff, etc.
- Assist the Contracts Manager with training, examination, and monitoring activities including coordination, preparation of materials, and data tracking
- Prepare drafts of meeting agendas for review and approval, finalize, and distribute to key stakeholders as needed
- Prepare draft letter notifications regarding contractor achievement/compliance violation(s) as needed
- Liaise with Procurement Services Division and coordinate activities with Contract Administrators including processing all Requests to Add, data updates and monitoring Subcontractor Status/Utilization Reports for monthly submission or BOAC Agenda items
- Attend various meetings, including pre-bid/pre-proposal meetings and contractor outreach events
- Assist in resolving problems and issues of concern between contractors/firms and LAWA as needed
- Review contractor invoices for contractual compliance with SBE/DBE/MWBE programs
- Conduct closeout actions to update achievement levels upon contract completion
- Create and distribute change reports and analysis
- Support the admin management team in maintaining effective support processes, procedures, and systems
- Develop and maintain periodic (daily, weekly, monthly) status reports to keep management informed on contracts, task orders, and invoices
- Process/coordinate Badge request packages: quality control and submission to Badge Office and Airfield Driving Permit Office
- Contribute to the advancement of TDG’s goals through commitment to productive collaboration with all stakeholders
- Maintain accurate data matrices for various tracking as required
- Participate in the development of software upgrades to enhance contract management procedures
- Serve as contract administrator for planning, architectural, engineering, environmental planning & entitlements, and design contracts. Prepare requests for cost proposals and task orders. Track commitments (task orders) against contract authority and Board authorized appropriations.
- Coordinate the addition of new subconsultants and review billing rates, overhead rates, job titles, and other contract documents to ensure compliance with contract requirements and City, State, Federal requirements
- Work collaboratively with project managers and firms to execute work in a timely manner and consistent with all contract terms and administrative requirements
- Assist Contracts Manager in onboarding new firms, conducting ongoing training, and monitoring contract compliance. Activities include coordination, preparation of materials, and data tracking
- Maintain contract database and Subcontractor Utilization Reports logs/data matrix
- Perform other contract compliance tasks including but not limited to Contract Amendments, Stop Notice processing, Retention Releases, and other matters as determined by the Contracts Manager
Hardware/Software Knowledge
- Proficient in Microsoft Office Suite of software, Adobe Acrobat Professional and large-scale construction management type software such as Primavera, Prolog, etc.
- Highly skilled and proficient in Excel
Professional Experience Level/Other Qualifications
- At least three (3) to 5 years of experience in the administration of commercial/government contracts is required
- Knowledge and direct experience in SBE/LBE/LSBE/DBE/DVBE/MWBE program coordination and compliance preferred
- Experience in various project delivery methods including Design-Bid-Build, Construction Manager at Risk, Public Private Partnerships, and Design Build preferred
- Experience in alternative project delivery methods including Construction Manager at Risk and Design Build is required
- Comfortable operating in a team-oriented, collaborative work environment
- Produce accurate and timely results while maintaining a customer service attitude
- Experience in a construction office is preferred
- Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities
- Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions
- Proven accuracy, reliability and completeness in job accomplishment
- Effective oral and written communication skills
- Must be detail oriented and highly organized
- Must be able to interface with a variety of people with different technical levels and educational backgrounds
- Maintains professional demeanor in fast-paced and dynamic work environment
- Has strong ability to take initiative
- Works with little supervision required and achieves goals
- Possess effective oral and written communication skills
- Ability to multi-task
Education/Training
- A four-year degree is preferred, or at least course work in the field
Element-Specific Requirements/Notes
- May assume other duties as required/needed
- Maybe required to work past regular work shift
- Maybe required to work various shifts as needed
- This position offers a hybrid/telework Telework - Monday and Friday. Onsite - Tuesday, Wednesday and Thursday. Please refer to LAWA’s Pilot Policy for details
Registration/Certification
- A certificate for Construction Documents Technology (CDT) or similar is favorable
E2 Consulting Engineers, Inc. offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off.
Wage Data Per State Requirements:
Hourly rate for this position is $57.00 - $63.00. The starting rate will be commensurate with skill, education, experience, and working environment.
Work Environment/Physical Demands:
Work Environment
This job operates in a professional office environment and uses standard office equipment such as computers and phones.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to sit/ stand for up to 8 hours per day.
- Ability to move freely for up to 8 hours per day.
E2 Consulting Engineers, Inc. is a Drug Free Workplace. After accepting an offer of employment, applicants may be required to undergo background checks, drug testing, and/or fit-for-duty physical examination. Drug screens will include, but not be limited to, Amphetamines, Cocaine Metabolites, Marijuana Metabolites (THC), Opiates, and Phencyclidine (PCP). As a federal contractor, E2 cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician.
Solicitation:
Please no solicitation of any kind from agencies, staffing, or recruiting firms.
EEO Statement:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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