Construction Administrative Assistant (FT)
Full Time
Cape Coral, FL
Posted
Job description
Douglas Brooke Homes a division of Douglas Brooke Legacy was recently named the 278th fastest-growing company and 10th fastest-growing Construction Company nationally by Inc. 5000. DBH is currently looking for an Administrative Assistant to provide support and assistance to the Operations Manager and Chief Executive Officer.
Responsibilities:
- Create a positive customer service environment.
- Maintain, upload and update schedules for new builds and renovation projects in BuilderTrend.
- Communicate with Construction Trade Partners.
- Schedule inspections with municipalities.
- Manage transaction assignments in an organized and competent manner.
- Complete necessary paperwork to ensure build schedules go smoothly.
- Track and report pending and upcoming deadlines and contingencies on a routine basis to ensure compliance.
Skills:
- Working knowledge of office procedures and administration.
- Ability to maintain a high degree of accuracy in preparing and entering information.
- Excellent interpersonal and customer service skills.
- Effective verbal, written and listening communication skills.
- Exceptional organizational skills.
- Proficiency in Microsoft Office Suite, Macbook, and Google Workspace.
- Ability to manage competing priorities while also remaining customer service-focused with walk-ins to the office.
- Self-motivated and resourceful, with the ability to multi-task.
- Demonstrate a sound work ethic.
- Exercise discretion in handling personnel matters and sensitive information.
- Attention to detail.
Requirements:
- Minimum 2 years experience in a similar position.
- High School Diploma or higher degree.
- General background/understanding of real estate transaction paperwork helpful.
Benefits:
- 80 hours of PTO after introductory period.
- Medical, Dental & Vision insurance is available after introductory period.
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