The Clerk Typist is responsible for performing receptionist and clerical functions.

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

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  Processes incoming and outgoing requests for records released from the Department of Social Services in compliance with state & federal regulations, state Administrative Code, and agency policies and procedures
• Maintains information on all requests made and completed for agency records
• Runs background checks for multiple agency programs and outside agencies
• Typing of forms, letters and reports
• Typing of reports and narratives utilizing dictating equipment
• Performance of a variety of general clerical tasks such as filing, preparation of reports, processing and distribution of mail
• Handles and maintains file imaging for the department
• Act as receptionist, answer telephones, handle inquiries, and assist client walk-ins
• Preparation of invoices and receipts for records requests
• Acts as operators for copy machines, fax equipment and scanners when service is needed
• Performs data entry and verification of data for various programs following correct procedures. Uses various state internet based applications, county tracking system and databases
• Preparation and distribution of reports for use by supervisors and staff.
• Provides support to agency staff and program areas as directed, areas may include Child Welfare Units, the Aging & Disability Resource Center, Economic Support Programs, Juvenile Intake and Fiscal.
• Sending and receiving email messages.
• Assists in the training of new clerical employees.
• Post agency outgoing mail, following the United States Post Office regulations.

Training, Experience and Other Requirements:

• High School Education or equivalent.
• Working knowledge of Business English and Spelling.
• Ability to type from clean copy, correct copies from corrected manuscript, as well as set up and type tabular statements.
• Ability to make computations and tabulations with skill and accuracy.
• Ability to understand and carry out oral and written instructions.
• Ability to meet the public.
• Must possess a valid driver’s license
• Unlimited access to a personal vehicle
• A minimum of $250,000/$500,000 auto liability insurance coverage verified upon hire and at renewal by providing a copy of the declaration page of your policy from your insurance carrier
• Willingness to utilize personal vehicle as necessary to perform job duties and responsibilities