Job description

Overview:

The Benefits Specialist is responsible for assisting in researching, proposing, implementing, and administeringthe day-to-day operations of Kura Sushi USA’s group benefits programs (group health, dental, vision, long-termdisability, life insurance, travel and accident plan insurance, Auto insurance, employment practices liabilityinsurance, and other insurances, 401K program, stock option program, and any other benefits the Companyoffers). This position also provides excellent customer service to all employees. The Benefits Specialist is responsible for assisting with research, reporting and compliance with State Leave of Absence and Disability Insurance laws and other local ordinances in a timely manner.

DUTIES:

ESSENTIAL FUNCTIONS:

Company Health Insurance Benefits

• Coordinates transfer of data to external contacts for services, premiums and plan administration.
• Documents and maintains administrative procedures for assigned benefits processes.
• Ensures compliance with applicable government regulations. Ensures timeliness and accuracy of required reporting and fees.
• Coordinates daily benefits processing. Handles enrollments, requests from EDD (e.g. unemployment,disability), COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, LOA, QDROs, QMCSOs, distributions, loans, hardships and compliance testing. Oversees maintenance of employee benefits files, maintains group benefits database and updates in HRIS.
• Reconciles and verifies the calculation of monthly vendor invoices and processes payments. Reconciles and verifies employee billings and works with our vendors on monthly billing processes, collection of payments, enrollment changes and payroll refunds.
• Provides customer service support to internal and external customers. Assists in developing and updating communication tools to enhance understanding of the company's benefits package. Assists in designing and distributing materials for benefits orientations, open enrollment and summary plan descriptions within required timeline.
• Administers enrollment/termination of employees benefits in providers’ systems and handles any required paperwork for these actions.
• Tracks ACA qualified part-time employees through the 12-month lookback reports and makes sure all eligible employees are notified of eligibility in timely manner.
• Responsible for tracking employee leave records, including (FMLA, CFRA, etc.) and benefit payments for employees on LOA.
• Maintains employee benefits files and updating of employee deductions.
• Assists in the completion of benefit plan compliance requirements and filings including ACA, Form 5500 filings, non-discrimination testing, etc.
• Maintains a high level of confidentiality regarding employee files, documents and employee personal health care information.

Other Insurance and benefits Responsibilities

• Assists in 401K implementation and enrollment and support it as needed.
• Assists in profit sharing (stock option program) enrollment and termination supports as needed.
• Administers and supports “Commuter Support Program” in eligible locations
• Assists in other projects as assigned by Benefits Manager.

NON-ESSENTIAL

· Maintains high ethical standards in the work place.

· Complies and maintains confidentiality of all company policies and procedure

· Seeks constant improvement or more efficient and less expensive ways and means in department work processes.

· Researches and develops resources that create timely and efficient workflow.

· Follows up to complete any assigned work.

· Maintains good communication with executive management, office staff members and outside contacts.

· Responsible for maintaining a clean and safe working area.

· Responsible for understanding and complying with all company policies and procedures as found in the employee handbook.

Competency:

To perform the job successfully, an individual should demonstrate the following competencies:

· Human Resources expertise

· Critical evaluation of current and new benefit programs

· Analytical - Uses intuition and experience to complement data.

· Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.

· Interpersonal Relationship Management - Maintains confidentiality; Listens to others without interrupting; Friendly, out-going disposition.

· Professional Relationship Management – Maintains positive and productive relationships with all vendors, brokers, and third-party administrators

· Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions.

· Written Communication - Writes clearly and informatively. Able to read and interpret written information.

· Presents numerical data effectively;

· Organizational Support - Follows policies and procedures; Completes tasks correctly and on time; supports Company’s goals and values.

· Adaptability - Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

· Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

· Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

· Judgment - Exhibits sound and accurate judgment; Displays willingness to make decisions. Supports and explains reasoning for decisions.

· Ethical – Abides by a high level of moral and ethical standards. Handles all private information with respect and care

· Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.

· Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

· Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

· Quantity - Meets productivity standards; Completes work in a timely manner; Strives to increase productivity; Works quickly.

· Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

• Bachelor's or Associate’s degree or minimum two (2) years’ experience in human resources (particularly benefits).
• Computer proficiency and technical aptitude with the ability to use all Microsoft Suite products
• Experience with HRIS and benefits databases.
• Experience with Benefit administration
• Proven ability to work effectively in a team environment with associates.
• Ability to manage several projects simultaneously while working under pressure to meet deadlines.
• Strong analytical skills
• Some Knowledge of all pertinent federal and state regulations, filing and compliance requirements,both adopted and pending, affecting employee benefits programs, including ERISA, COBRA, FMLA, ADA, Section 125, Medicare, COBRA, Social Security and DOL requirements.
• Excellent communication and organization skills
• Bilingual in Spanish is not required but preferred.

Language Ability:

Ability to effectively communicate with management in both/either Japanese and/or English. Ability to interact with all levels of management.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be

made to enable individuals with disabilities to perform the essential functions. Noise level is moderate to loud.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; reach with hands andarms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include ability to focus on computer screen for extended periods of time.

Essential Weight Lifting/Force Exertion Requirements:

1/3 to 2/3 of time: Up to 50 pounds with a lifting aid More than 2/3 of time: Up to 10 pounds

The above job description identifies the essential job functions and skills needed by the person or personsassigned to the position of Benefits Specialist. These job functions and skills are not intended to be a complete and exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The information contained herein is subject to change at the company’s discretion.

Job Type: Full-time

Pay: $65,000.00 - $71,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Irvine, CA 92614: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in Irvine, CA 92614

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