Assistant Manager Environmental Services
Full Time
Nashville, TN
Posted
Job description
Organization:
Job Summary:
JOB SUMMARY
Responsible for assisting in the management and coordination of the day to day operations of the department. Supervise staff and supervisors, coordinate projects, direct personnel functions and develop/implement policies and procedures.
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KEY RESPONSIBILITIES
TECHNICAL CAPABILITIES
- Implement plans and goals that are consistent with the Medical Center's objectives
- Assist in the development, implementation, planning, and maintenance of all policies and procedures for the department, as well as recommend ideas, resources, and solutions that will support the mission of VUMC.
- Prepare work schedules and monitor attendance using established internal departmental tools and resources.
- Plan work flow and staffing levels to insure quality service, efficient labor utilization, and staffing balance.
- Ensure the smooth operations of EVS Department staff segment so that quality services are provided to all ancillary and clinical areas within the hospital.
- Supervise and coordinate departmental projects.
- Coordinate operational tasks and resolve problems with other department managers to ensure timely and efficient service.
- Evaluate service and recommend operational and or organizational change.
- Coordinate activities and problem resolutions with various departments throughout the hospital. Serve as liaison to ensure availability, quality and cost effective resolution to problems.
- Supervise a section with responsibility for planning, coordination, and controlling day to day operations and procedures, to include daily absence tracking, staff planning, quality monitoring, Kronos editing, and other EVS administrative functions.
- Troubleshoot and resolve operational and staffing issues by implementing all VUMC policies and practices and EVS departmental policies and practices, to include conflict resolution, progressive discipline, employee recognition, as well as participating in staff recruiting initiatives.
- Ensure all financial resources are utilized effectively.
- Assist Manager in budget preparation and staff payroll.
- Monitor compliance of expenditures to annual budget and determine allocation of department resources to include staff finance and equipment.
- Supervise staff to ensure a safe, satisfying and enriching environment for employees.
- Conduct in-service educational program per established guidelines, as well as maintain a vibrant employee recognition program.
- Conduct hiring, training, evaluation, professional development and salary administration per institutional procedures.
- Ensure all Quality Standards within assigned area are met.
- Implement policies and procedures, and maintain quality monitoring and reporting through Qtrax to provide quality assurance.
- Ensure department functions are in compliance with state and federal regulations.
TECHNICAL CAPABILITIES
Our supporting roles are the core of all we do at Vanderbilt Health, helping us personalize the patient experience through our caring spirit and distinctive capabilities. We support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at VUMC for professional growth, appreciation of benefits, and a sense of community and purpose.
We support each other and encourage excellence among all who are part of our workforce as we place a priority on designing with and for our patients and families.
Core Accountabilities:
* Organizational Impact: Plans and sets day-to-day objectives for the team that have a direct effect on the results of the department or area that the job is in. * Problem Solving/ Complexity of work: Resolves technical and operational problems within provided guideline. * Breadth of Knowledge: Applies advanced subject matter knowledge within a specific technical area and basic management knowledge to support the team. * Team Interaction: Leads/supervises a unit within a department or a small department. Typically without budget or hire/fire authority. Role is typically a 'working' supervisor.
Core Capabilities :
Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.Delivering Excellent Services: - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.
Position Qualifications:
Responsibilities:
Certifications:
Work Experience:
Relevant Work Experience
Experience Level:
2 years
Education:
Associate's
For a copy of the physical requirements of this position to determine if you can perform the duties with or without an accommodation or to request an accommodation, please contact VUMC Employee Relations at 615-343-4759 or
employeerelations.vumc@vumc.org
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