Budget Title: Senior Staff Assistant (SL-3)

Salary: Commensurate with experience

Binghamton University Auxiliary Services oversees a variety of contracted and internal operations on campus, with the goal of providing excellent services while optimizing revenue generating opportunities.

Binghamton's auxiliary operations include Binghamton University Dining Services (BUDS), which partners with Sodexo to deliver quality meals with superior service to the faculty, staff and students on campus. BUDS works with the Student Culinary Council, a student-led organization dedicated to continuously improving the dining experience on campus in exciting and new ways.

In addition, Auxiliary Services manages the relationships between the campus and partners such as banking services (Visions Federal Credit Union), the Binghamton Bookstore (Barnes & Noble), the Campus Pre-School, pouring rights (Coca-Cola), vending services, laundry services, Campus Food Pantry, and BU Acres, the campus farm. Auxiliary Services also oversees the Binghamton Auxiliary Services Corporation (BASC), a non-profit corporation.

In May 2022 the Binghamton University Foundation purchased the Binghamton Tennis Center. An affiliate of BASC (BASC Mill Street, LLC) has assumed management of the center's operations and oversight of upcoming renovations. The Binghamton Tennis Center is the official year-round home of the Binghamton University Bearcats Division I varsity tennis teams, and remains open to the public, offering contracts, memberships, tournaments, clinics, lessons and more.

ROLE AND RESPONSIBILITIES:

Auxiliary Services is expanding the team and looking for someone who can adapt to change, is open to innovation and who can work both independently and collaboratively with multiple partners on and off campus. The assistant director will provide leadership and oversight of Auxiliary Services core business operations which will include, but not be limited to, management of transactional and functional processes, fiscal and regulatory compliance, and supporting collaborative relationships with campus partners.

Responsibilities include:

• Management of processes, data and report generation using Auxiliary Services software programs.
• Process Auxiliary Services and Binghamton Auxiliary Service Corporation vouchers, purchase orders, contracts, reconciliations and invoices.
• Responsible for compliance, reporting, issue resolution and reconciliation of Auxiliary accounts.
• Assist associate director in identifying, prioritizing and executing service requests for facility compliance, repair, renovation, upgrades and preventative maintenance in support of Auxiliary Services partner operations to ensure accessibility and quality of experience.
• Administration of back-end processes for initiatives such as the bookstore's First Day Inclusive Access program, Auxiliary Services equipment asset management and preventative maintenance programs.
• Maintain standards of housekeeping, maintenance and repairs commensurate with the preservation and stewardship of property, safety, functional use and aesthetic values in all auxiliary operations.
• Develop and manage the Auxiliary Services Quality Assurance / Key Performance Indicators (KPI) processes and feedback loops.

Visa sponsorship is not available for this position

• Bachelor's degree in business, accounting or related field of study.
• 2 years of experience in business operations, financial management or related field.
• Strong communication skills, both oral and written, with strong customer service orientation.
• Demonstrates proficiency in use of Microsoft Excel and similar programs.
• Able to plan, organize, establish and maintain multiple tasks.
• Strong problem-solving and resolution skills, detail oriented.
• Cultural competence with the ability to demonstrate leadership in a dynamic community with a diverse student body.

Preferred:

• Master's degree in business or a related field of study.
• Lean 6 Sigma or like certification for efficiency and process improvement.

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.