Location: Moscow

Division/College: Auxiliary Services-MID

Employee Category: Classified

Pay Range: $21.87 or higher depending on education and experience

FTE: 1

Full/Part Time: Full Time

Position Summary:
The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:

• Coordinate office functions and maintain office processes, procedures, and records
• Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
• Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
• Support regular and non-routine meetings and events; coordinate complex travel arrangements
• Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
• Maintain individual and office calendars
• Utilize university programs to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
• May supervise or direct the work of others
• Other duties as assigned

Minimum Qualifications:

• High School Diploma or equivalent.

• Three years performing administrative or office support functions.
• Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials.
• Using computer software and applications for word processing, spreadsheets, email and internet research.

Preferred Qualifications:

• Bachelors degree

Work experience:

• Providing customer service.
• Using complex software (such as financial and personnel records management systems) while completing administrative tasks.
• Managing calendars and/or scheduling.
• Interpreting, applying and explaining complex information such as regulations, policies or services.
• Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements.
• With program evaluation and writing reports to document program outcomes.
• Managing events.
• Working in an event planning environment preferably higher education.
• Training professional staff and volunteers at the local, state and national level.

Ability to:

• Manage multiple budgets.
• Organize and prepare information and materials.
• Communicate professionally with the public both verbally and in writing.
• Use good judgment and work independently.

Physical Requirements & Working Conditions:

• Ability to lift, carry, and/or otherwise move up to 50 pounds.

Ability to lift, carry, and/or otherwise move up to 50 pounds.

Required Licensures, Certifications or other

Posting Number: SP003855P

Posting Date: 03/28/2023

Closing Date:

Open Until Filled: Yes

Special Instructions:
To receive first consideration, please submit a letter of qualification and current resume no later than April 18, 2023.

In your letter of qualification, using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align. The information provided in your letter of qualification will be used to determine eligibility for an interview and demonstrate your communications skills.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit: jobs.uidaho.edu

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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