Administrative Services Coordinator-Otolaryngology
Job description
University of Iowa Health Care Department of Otolaryngology is seeking an Administrative Services Coordinator to contribute to the success of a project by providing administrative services through the coordination of research activities. Duties to include:
Operational Support and Management:
Support the daily operations of project including, but not limited to, scheduling research, reserving and paying research participants hotel stay, and paying research compensation.
May require advanced knowledge and expertise in specific office, project, or program to provide administrative/ operational support and management.
Make decisions and exercise a high level of autonomy while typically performing administrative support/ management responsibilities for executives of an organization (e.g., Deans, Directors, DEOs, VPs), including managing schedules, correspondence, and travel arrangements.
Human Resources (HR):
Initiate HR transactions at the request of others.
May exercise knowledge of HR policies and procedures and provide basic guidance and advice.
May serve as Unit Human Resources Representative for unit or department.
May provide functional and/or administrative supervision for students/temporary staff.
Financial Responsibility:
Initiate purchasing requests for supplies and equipment.
Monitor accounts/expenditures; reconcile statements.
Strategic Planning:
May assist in the coordination/preparation of strategic plans in support of the research project. Establish timelines, remind contributors, proof and edit.
Information Management:
Typically is the primary contact for the project research-related participant activities. Gather and provide information using available resources.
Communications Management:
Prepare and administer correspondence.
Percent of Time: 50%
Salary: $18,848- Commensurate https://hr.uiowa.edu/pay/pay-plans/professional-and-scientific-pay-structure
Benefits Highlights:
Specified Term appointment. Regular salaried position located in Iowa City, Iowa
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans
For more information about Why Iowa? click here
The University of Iowa offers a generous benefits package, including paid vacation and paid sick leave. Complete information regarding the full benefits package may be viewed at: Benefits | University Human Resources - The University of Iowa (uiowa.edu)
Education Required
A Bachelor's degree or an equivalent combination of education and experience is required.
Experience Requirements
Excellent written and verbal communication skills are required.
6 months of related experience is required.
Proficiency in computer applications including Microsoft Excel, Word and PowerPoint is required.
Desirable Qualifications
Experience in an outpatient clinic setting is highly desirable.
Previous customer service experience is highly desirable.
Experience with EPIC is desirable.
Experience with scheduling is desirable.
Knowledge of University of Iowa Hospitals and Clinics policies, procedures and regulations is desirable.
Application Process: In order to be considered, applicants must upload a resume, cover letter and 3 references that clearly address how they meet the listed required and desired qualifications of this position.
Job openings are posted for a minimum of 14 calendar days.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check.
For questions or additional information, contact Lydia Messer at lydia-messer@uiowa.edu
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