Job description

Apply By:
04/05/23

Division:
Public Health Division

Management Level:
Intermittent Supervisor

Scheduled Weekly Hours:
40

Benefit Eligibility:
This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

Description:
The Administrative Coordinator is responsible for a high level of administrative support, coordination, and communication in support of the Public Health Family Services Division. This position pivots between administrative and office management, compliance and inventory management, and special projects completed in partnership with division staff and other Administrative Coordinators throughout Jefferson County public Health an/or supporting agencies.

The ideal candidate is a strong self-starter, proactive, detail-oriented, and acts as a liaison to other departments and divisions while racking inventory and placing orders, completing data entry, and ensures program-specific supplies are always on hand. Prior experience working at a local or state health department will be beneficial to this role. If you are a team player, strong organization and time management skills, and have the proven ability to move between diverse tasks with ease, we encourage you to apply.

Schedule: This position operates on a flexible four-day, or five-day work week in a hybrid capacity with in-office and remote work as needed and approved by the Supervisor.

Compensation: $25.84 – $29.00 USD Hourly

Compensation will be determined based on education, experience, and skills.

Benefits: Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental and vision insurance, paid time off and holidays, retirement matching, wellness programs, tuition reimbursement, and more. For more information, click Here for our Total Rewards summary.

Essential Duties:
Administrative Management:
Utilizes data entry software and programs to store, retrieve, and disseminate information to ensure active staff list for program and divisions are accurate.
Manges division purchase orders and travel and training requests
Managing National Provider Identifier (NPI) process for Family Services staff, serving as backup for Clinical Services when needed.
Processes confidential matters, screens and directs telephone calls.

Office Management:
Maintains inventory of supplies, including placing division-wide and program-specific purchase orders and verification of deliveries.
Distributes mail and documents. Posts agendas and schedules.
Coordinates office safety requirements
Schedules meetings and maintains team or individual calendars as needed

Program Supplies Management:
Maintains inventory of program-specific supplies, such as blood pressure cuffs, baby scales, car seats and educational material, to ensure quarterly inspections are complete and annual compliance requirements are met.

Coordination with Community and National Partners:
Communicates department and division information with various internal and external stakeholders, and community partners.
Supports Reach Out & Read national network by monitoring inventory and submitting detailed reports.
WeeCycle – Submits monthly order request and coordinates support for pickup, sorting and deliveries.
Completes monthly bulk diaper orders and data reporting, while maintaining and organizing inventory supply room.

Project Coordinator:
Provides general administrative assistance in support of the Family Services Division
Supports division-wide projects and activities as requested, including, but not limited to, organizing and tracking division documents, supporting division meeting planning and space organization.

Qualifications:
Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.

Minimal Qualifications:
Experience: A minimum of three years of experience

Education: High School Diploma or GED

Or an equivalent combination of education & experience.

Preferred Knowledge, Skills and Abilities:
Preferred five or more years of previous administrative experience within the public sector

Solid MS Word, Excel & other office 365 suite experience

Good verbal & written communication skills

Strong time management and prioritization skills

Strong attention to detail and critical thinking

True team player

Demonstrating initiative, innovation, and independent critical thinking and analysis, with the ability to recommend process improvements

Computer skills, including the ability to utilize Microsoft Office suite (i.e. Word, Excel, PowerPoint, Outlook, Teams, SharePoint etc.) and experiment with new software and systems

Provide other administrative and technical support as needed

Positive mindset

Additional Job Information:
Offer of employment contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references.

Please note that supplemental questions requiring a written response will serve as a writing sample.

How to Apply:
Applications will be accepted electronically at Jefferson County Colorado Career Opportunities.

Applicants complete an online form and have the option to provide a resume and detailed cover letter that describes why you are the best candidate for the position. Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team regarding next steps. To view the status of your application or direct communication from the hiring team, please log into your candidate portal.

For more details on the recruitment process, please visit https://www.jeffco.us/1860/FAQs

Questions:
County Recruitment Team: 303-271-8400 or CareerTalent@Jeffco.us

Library Recruitment Team: 303.275.6168 or talent@jeffcolibrary.org

Sheriff Recruitment Team: 303.271.5332 or sheriff.recruiting@co.jefferson.co.us

Education:
Bachelor's Degree

Experience:
Work Experience: Minimum three years

Certifications:
Languages:
Category:
Administrative, Business Programs and Services

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