Description

JOB INFORMATION

Title: Administrative Associate
First Date of Posting: 04/06/2023
Last Date of Filing: 05/04/2023
Authority: SIRTOA
Department: Subways
Division/Unit: Transportation/Mechanical
Reports to: Assistant Chief Officer, Operations
Work Location: 845 Bay Street, Staten Island, NY
Hours of Work: 0800 - 1600

COMPENSATION:

The current minimum salary is $ 28.221091 per hour for a 40-hour week increasing to $40.315844 per hour in the sixth year of service. These rates are subject to change as per the Transportation Communication Union (TCU) Collective Bargaining Agreement. The benefits of this position include, but are not limited to, paid holidays, vacation and sick leave, and a comprehensive medical plan and pension plan.

The current rate has been established by the collective bargaining unit and is non-negotiable.

RESPONSIBILITIES:

The successful applicant will be responsible for all administrative matters relating to the Transportation and Mechanical Departments. The successful candidate will perform a variety of administrative support that requires proficiency in the use of Microsoft Office, accurate record keeping, and excellent communication skills.

Typical Duties:

• Serve as the principal point of contact for the office of the ACO, Operations, and manage all day-to-day activities.
• Assists department management in preparing agendas, conducting research, organizing, reporting information, and preparing reports for executives and management.
• Serves as liaison between department management and the SIR subdivisions, and labor organizations, regularly reporting on the status of projects and delegated tasks.
• Participates and assists during senior-level meetings; including, but not limited to preparing and distributing minutes of meetings.
• Creates and performs various tasks within the Unified Timekeeping System (UTS).
• Maintains electronic databases and physical files for the departments, including performing tasks requiring restricted access to confidential information.
• Keeps department heads informed of meeting schedules and report deadlines.
• Provides support and backup for Executive Administrative Assistant as needed
• Performs other related duties, as assigned.

EDUCATION AND EXPERIENCE

The successful applicant must possess a high school diploma or equivalent. Special or relevant training in the field of public sector administration is preferred.
A minimum of 5 years of progressively responsible administrative experience.

DESIRED SKILLS

• Ability to work effectively under stress and in emergencies and to adapt to changes in work priorities.
• Proficiency in the use of Microsoft software applications, including Word, Excel, Access, Outlook, and PowerPoint.
• Ability to perform detail-oriented work with frequent interruptions and meet deadlines.
• Ability to prepare accurate written records and reports.
• Ability to use sound judgment, initiative, and resourcefulness when dealing with all levels of management and supervision.
• Proficiency in the use of the internet for research, travel arrangements, and procurement activities.
• Working knowledge of SIR’s operations, including its organizational structure, managerial areas of responsibility, and location of SIR stations, buildings, and major structures.

SELECTION METHOD

Based on evaluation of education, skills, experience, and interview.

Other Information

As an employee of MTA New York City Transit, you may be required to complete an annual financial disclosure statement with the State of New York, if your position earns more than $105,472 (this figure is subject to change) per year or if the position is designated as a policy maker.

HOW TO APPLY

MTA employees must apply via My MTA Portal. You can submit an online application by logging into My MTA Portal, clicking the My Job Search ribbon, and selecting the “Careers” link.

Logging in through My MTA Portal will link your BSC ID number to your job application to identify you as an internal applicant

EQUAL EMPLOYMENT OPPORTUNITY

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.