Job description

ADMINISTRATIVE ASSISTANT/ MAINTENANCE DEPARTMENT (CHATSWORTH)

LRS Realty & Management, Inc. (founded in 1988) specializes in the leasing, management, maintenance and sales of single-family residences (houses, condominiums & townhomes), multi-family residences and commercial properties in Los Angeles, Ventura, Orange, San Diego, San Bernardino, Riverside and Kern Counties. Learn more about our firm at lrsrm.com

LRS is an expanding residential and commercial property management company currently seeking a strong Department Administrator to administrate a portfolio of properties. The position requires good organizational skills, attention to detail, integrity, transparency, communication skills, problem solving skills, tech-savviness, time management skills, significant use of memory, initiative and drive. You will be working cooperatively with a wide variety of individuals.

Job Summary: The Maintenance Department Administrative Assistant is responsible to assist our team with the overall administrative management of our maintenance department portfolio and our staff of Field Maintenance Technicians. The assistant will help plan, develop, direct, monitor and support all operational aspects of the maintenance department. This position also offers the opportunity for advancement, not only within the Maintenance Department, but also within the company.

Administrative Duties:

• Maintenance management of a multi-unit portfolio for managed clients.
• Communicate with Owners, residents, vendors and inhouse staff on a daily basis.
• Intake and process maintenance requests per customized protocols.
• Coordinate, assign and schedule staff maintenance technicians for maintenance and renovation projects on a daily basis.
• Monitor, process and follow through on property inspections with the Owners.
• Coordinate and complete service requests for non-managed properties and clients as needed.
• Complete and/or assign special projects/tasks.
• Assign, schedule vendors as needed and approve their invoices for payment.
• Collect vendor estimates, negotiate vendor contract pricing, establish, build and maintain vendor relationships with existing vendors.
• Locate new vendors, and process/vette their vendor packets for approval.
• Assist with all associated tasks as instructed.

Qualifications:

• 2+ years of administrative experience.
• Ability to prioritize tasks in a fast-paced environment.
• Attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to problem solve and follow through to an acceptable resolution.
• Excellent customer service skills.
• Superior time management skills and ability to multi-task.
• Must be fluent in the English and Spanish languages.
• AppFolio experience preferred (but not required).
• Property management or maintenance experience preferred (but not required).

Job Type: Full-time

Pay: $20.00 - $26.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime
• Weekend availability

COVID-19 considerations:
COVID-19 Precaution(s):

• Personal protective equipment provided, Temperature screenings
• Sanitizing, disinfecting & cleaning procedures in place
• Social distancing guidelines in place

Education:

• High school or equivalent (Required)

Experience:

• Administrative Experience: 2 years (Required)

Language:

• Spanish (Required)

Work Location: In person

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