This is a Full-Time position
Compensation is between $24-$30 per hour DOE
Benefits – Competitive package including medical, dental, vision, up to 85% King’s school discount for dependent child(ren) (K-12) and 4-weeks of paid parental leave.

COMPANY OVERVIEW

CRISTA exists to make known the love of Jesus Christ through demonstrated works of service and ministry. We use every method available so that the people of the world may hear the Gospel, accept Christ as their Savior, and grow in their faith. We are a united yet diverse family of Biblical Ministries inspired by a shared vision to serve and impact the young through the elderly, all cultures and backgrounds, in our own backyard and around the world through excellence in our service and operations. By leading a healthy and sustainable organization, CRISTA empowers its ministries to serve the needs of the world and share the Gospel, making disciples. Our commitment is to glorify, honor and obey the Lord in all we do through a workforce of staff and volunteers who are called, committed, and faithful Christians.

CRISTA is five distinct ministries, each with their own vision and mission. And yet, they are all part of the CRISTA family. Each ministry has answered the call to serve in their unique way, striving together toward one goal—to draw people into a transforming relationship with Christ. From World Concern’s relief and development efforts around the globe; from CRISTA Media’s stations that broadcast uplifting messages and music through your radio dials to the fireside songs that bring joy to campers year-round at CRISTA Camps; from the young minds equipped with knowledge at King’s Schools to the seniors receiving exceptional care at CRISTA Senior Living. Whether traversing the globe or right in our backyard, the CRISTA family of ministries is empowered to meet the needs of those we serve.

POSITION SUMMARY

The Administrative Assistant is responsible for assisting the High School Principal, Assistant Principal and the Academic Dean. The Administrative Assistant will support general activities of the school office including maintenance of an orderly work environment, reception area and answering general school phone lines. They will also supervise student assistants and parent volunteers.

ESSENTIAL FUNCTIONS

(General overview and may not include all details of responsibilities)

DUTIES

• Coordinate hiring procedures for teachers and substitutes in conjunction with CRISTA Human Resources.
• Initiate and process paperwork, school policy, forms, budgets, faculty memos, discipline and probation letters, academic letters and contracts and other school business originating from the Principal, Assistant Principal, Academic Dean, counselors and faculty.
• Reconcile corporate credit card receipts in WORKS program each month for a variety of staff and administrators.
• Produce quality pieces of written communication for the Principal.
• Handle all stipends for high school staff including typing contracts and securing appropriate paperwork for each stipend (W-9, criminal checks, child abuse documents etc.) to ensure payment.
• Ensure timely payment for weekly chapel speakers and worship leaders.
• Maintain calendars for the Principal, Assistant Principal, Academic Dean and two counselors.
• Schedule all admission interviews and testing. Send acceptance or rejection letters, coordinate class registration and summer reading for new students.
• Secure and schedule substitute teachers and ensure that all substitutes are paid.
• Prepare Faculty Handbook each summer making sure all changes and additions are complete.
• Compile, edit and assemble the high school Course Offering Book each year.
• Keep High School Master Calendar, coordinate and schedule all high school events. Organize yearly meeting in spring to plan master calendar for the next school year.

• Plan and execute events, like the Principal’s Coffee Breaks and twice yearly PIN nights, etc.
• Coordinate and trouble shoot parent/teacher conference appointments twice per year.
• Plan and implement at least four staff luncheons per year for 50 plus faculty and staff members (two parent teacher conference days and in-service days as directed).
• Coordinate all aspects of Awards Night in May. Collect the names of all recipients, send individual invitations, set and clean up decorations, refreshments, layout and production of programs.
• Coordinate all aspects of graduation including diplomas. Order caps and gowns, notify parents and students of dates, times and instructions; layout and production of program; decorations; writing the commencement script for administrators; prepare college information for marketing purposes; arrange volunteers; coordinate distribution of tickets; reserved seating; candle lighters; robes for teachers etc.

• Maintain professional atmosphere in the office by keeping all public areas of the office neat.
• Answer phone calls for the Principal’s office, screen and redirect calls which could be more appropriately served through other personnel.
• Assist the main office with the student window and phones in emergencies.
• Troubleshoot and problem-solve issues to provide exceptional customer service to students, parents, faculty and staff.
• Provide a full range of administrative support to the Principal, Assistant Principal, Academic Dean and two counselors as needed.
• Maintain records and files, including but not limited to prospective students, teachers, substitutes and payroll information. Maintain the confidentiality and integrity of the information.
• Attend staff and administrative team meetings when appropriate and record and type minutes when requested.
• Serve as a member of the administrative team continuously seeking to improve existing processes to ensure maximum effectiveness.
• Order instructional or office supplies as needed.
• Coordinate and help keep the faculty lounge clean and supplied.
• Supervise student T.A.’s and parent volunteers.
• Assist administrators and counselors with miscellaneous tasks from preparing correspondence to event planning.
• Submit work requests from faculty and staff to the Facilities department.
• Prepare and/or process vendor contracts in conjunction with the CRISTA Legal Department.

• Coordinate spring break and summer mission trips with the Principal. Help set up five pre-trip meetings and two Chapels. Provide each trip leader and student with appropriate paperwork and assist with travel arrangements.
• Assist administrators, Academic Dean and counselors with pre-registering students for classes for the next school year.

Conduct that reflects well on CRISTA Ministries and aligns with its mission, vision, Statement of Faith and Christian Community Representative Commitment (CCC).

SUPERVISORY RESPONSIBILITIES:

• Student Assistants and parent volunteers

ESSENTIAL QUALIFICATIONS

CHRIST CENTERED

• Belief that Jesus Christ is Lord and Savior
• Ongoing affirmation, alignment with and support of CRISTA’s Statement of Faith and Christian Community Representative Statement (CCC).
• Demonstrates the values of a CRISTA leader.

EDUCATION

• High School Diploma or Equivalent

EXPERIENCE

• Two years of experience as an Administrative Assistant.

LICENSURE / CERTIFICATION

• CPR
• First Aid
• AED Training

SOFTWARE / EQUIPMENT KNOWLEDGE

• Microsoft Word, Excel, Publisher, Outlook and WISPC

OTHER CONSIDERATIONS

• Possess good oral and written communication skills and the ability to work well with others in a diverse environment.
• As a team member, promotes spiritual growth among the Facilities staff.
• Office is located on the main floor of the Powerhouse building.
• Work collaboratively with supervisor, coworkers, and customers.

PREFERRED QUALIFICATIONS

EDUCATION

• Bachelor’s degree from an accredited college or University recognized by the United State Department of Education or equivalent.

NON-DISCRIMINATION STATEMENT