Job description

Administrative Assistant: Head Start to Success

Application Deadline: March 31, 2023
Commences: As soon as practical
To apply: Begin the application process by visiting https://www.applitrack.com/clackesd/onlineapp/default.aspx. Applications must be submitted by no later than 4:30 pm on the deadline.

Clackamas ESD strives to infuse equity in all our programs and bodies of work by maintaining an inclusive, barrier-free environment in which everyone participates and fully benefits.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in the job description. We are most interested in finding the best candidate for the job, and that candidate may be the one who comes from a less traditional background. We would encourage you to apply, even if you don't believe you meet every one of our qualifications described. If you are unsure whether you meet the qualifications of this position, or how this would be determined, please feel free to contact Human Resources to discuss your application.

About the position:

The Administrative Assistant performs administrative support that enables the Assistant Director to maintain focus on the executive functions of the department, and executes internal processes and procedures that facilitate the smooth and efficient functioning of the program. This position requires exposure to highly sensitive information and involvement with school district and community contacts requiring considerable use of discretion, tact, diplomacy, and judgment.

About the program:

Head Start is built upon the understanding that child and family development takes place in a community and effective programs build upon and link families with community resources. For this reason, Head Start to Success is designed to link with schools, social service agencies, health services and childcare services. In this way, Head Start to Success achieves the Head Start mission of supporting families in preparing their children for kindergarten success. Head Start to Success continues to be an innovative Head Start program that combines supportive educational home visits with an enhanced, educationally rich prekindergarten program. Head Start to Success provides comprehensive services for Clackamas County's children and their families. Enrolled children receive a quality preschool experience in their own community and the family is supported through home visits and offered comprehensive education, nutrition, health and social services. The program’s funding comes from the state of Oregon and follows all of the Federal Head Start guidelines and standards.

All individuals working in programs that serve early learners in Oregon must be enrolled in the Central Background Registry (CBR). If you are currently enrolled, please indicate this in your application. If you are not, you may wish to proactively enroll now to meet this employment condition, which would expedite any potential job offer and on-boarding process. See this webpage for enrollment information. Indicate in your CBR application that you are seeking employment.

About Clackamas Education Service District (CESD):

Clackamas Education Service District is one of Oregon's 19 ESDs charged with providing programs for children with special needs, technology support, school improvement, and administrative services to local school districts and the Oregon Department of Education. Clackamas ESD serves ten school districts in Clackamas County, including Canby, Colton, Estacada, Gladstone, Lake Oswego, Molalla River, North Clackamas, Oregon City, Oregon Trail, and West Linn-Wilsonville.

Essential functions:

• Greets and assists ESD staff, agency partners, clients, and community members with prompt and courteous responses on behalf of the program
• Receives and screens visitors and incoming phone calls, determining the priority matters, and notifying appropriate staff accordingly
• Fulfills department or program HR functions including tasks related to ESD employees, temporary professional contracts, and personal service contracts
• Fulfills department or program level fiscal functions including originating requisitions, processing purchases, tracking invoices, reconciliation of account codes, production of expenditure reports, and processing reimbursements
• Manages and organizes program’s supplies, equipment, and technology, including ordering, tracking inventory, and coordinating deliveries
• For a complete list of essential functions, see the full job description

Minimum qualifications:

• Two years of recent successful experience fulfilling the functions of an administrative assistant role
• Exceptional problem-solving and decision-making skills including flexibility and adaptability to changing conditions
• Exceptional oral communication skills to explain policies, procedures, and projects, and to interact with employees, clients, and the public, using discretion, tact, diplomacy, and judgment
• Demonstrated ability to compose, revise, edit, and/or proofread professional documents
• Proficient in MS Office and Google Suite software
• For a complete list of minimum qualifications, see the full job description

Starting Salary: $19.34/ hour (Range 13)
Salary schedule: www.clackesd.org/human-resources/

Some of the benefits you will receive:

• Full medical, dental, and vision insurance for you and your dependents
• 1 vacation day per month with higher vacation accrual rate after year 3
• 9 paid holidays
• 3 personal business days per year
• 12 days paid sick leave
• 2 family illness days per year
• Retirement through the Oregon Public Retirement System (PERS) includes pension and individual account program

Clackamas ESD complies with the Oregon Health Authority mandate that requires all staff to be vaccinated against COVID-19, or have an approved religious or medical exception. New hires will be required to provide proof of their vaccinated status, or receive approval on a submitted OHA exception request form for a qualifying medical or religious reason, prior to their first day of employment.

Clackamas Education Service District is proud to be an equal opportunity workplace. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce along with the students and families that we serve.

Clackamas ESD policy provides veterans and disabled veterans with preference as required by law.

Job Type: Full-time

Pay: $19.34 - $21.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
Clackamas ESD complies with the Oregon Health Authority mandate that requires all staff to be vaccinated against COVID-19, or have an approved religious or medical exception.

Ability to commute/relocate:

• Clackamas, OR 97015: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: One location

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