• We treat each other fairly and with respect.
• We act with integrity.
• We have an entrepreneurial spirit.
• We give back to our global community.

The Administrative Assistant will provide administrative support to the Director of Human Resources, as well as to the General Manager. Administrative duties may include, but are not limited to, assisting with payroll, handling various HR related tasks and record keeping practices, general clerical duties, and management of office equipment and supplies.

It is critical that the Administrative Assistant have the ability to multi-task, organize and prioritize tasks, and willingly assist OVG staff where needed. In light of the sometimes seasonal and event-driven nature of our business, the successful incumbent will have the ability to focus on and prioritize the administrative duties that are most critical and time-sensitive.

Opening February 2023, CFG Bank Arena is a 13,000+ seat, reimagined world class concert and entertainment venue. A premier destination for fans and artists, CFG Bank Arena will showcase over $200MM+ in renovations, including modernized, state-of-the-art acoustics, superior suites and exclusive club levels, premium contemporary seating, reimagined concourses, upscale culinary experiences in food & beverage selections, and more! Located in the heart of Baltimore, the venue will include a new exterior façade, green scaping and enhanced lighting, this iconic landmark will offer guests the ultimate entertainment experience in town. Rich in history, uniting fans with memories old and new, CFG Bank Arena will host 120+ shows annually including the hottest artists on the planet. It will be a cornerstone of the City of Baltimore, committed to the community, and redeveloped in the heart of Baltimore. A new era of live entertainment awaits in Baltimore with the highly anticipated and reimagined, CFG Bank Arena.

Essential Duties & Responsibilities:

• Provide general office and administrative support including but not limited to…
• Data entry
• Sorting mail
• Record keeping
• Reporting
• File maintenance
• Expense reimbursement
• Calendar management for meeting areas such as the conference room
• Maintaining office clerical equipment (i.e., copiers, printers and postage machine)
• Order/manage office supplies.
• Maintaining general information lists for other staffers to access
• Assist with meeting organization, note taking and setup.
• Assist with greeting/arranging arrival of visitors.
• Manage emails, calendar, schedule meetings, coordinate travel arrangements.
• Providing general office automation/clerical support: copying, faxing, filing, correspondence, telephone answering
• Other duties as assigned.
• Payroll
• Payroll processing
• Data entry
• Record keeping
• Time and attendance tracking
• Assist with various payroll projects.
• Other duties as assigned.
• HR
• Record keeping
• Policy enforcement
• File maintenance
• Assist with hiring efforts and employee onboarding
• Assist with workers comp claims, unemployment claims and OSHA logs as necessary
• Occasionally provide additional support during Arena events, or other special events for employees.
• Assist with updating manuals and policies.
• Assist with various HR projects.
• Relaying any accounting, HR, employee relations, safety, policy or procedural concerns, and any situation that may result in disciplinary action, to appropriate management in a timely and responsible manner.
• Other duties as assigned.

Required Experience & Qualifications:

• 2-3 years of relevant work experience as an Administrative Assistant
• High School graduate or equivalent, AA or Bachelor's degree a plus
• Excellent organizational skills
• Demonstrated attention to detail.
• Ability to learn quickly, open to change and enjoy the challenge of unfamiliar tasks.
• Must be able to work in a fast-paced environment and ambiguous environment; handle multiple tasks with the ability to re-prioritize and shift priorities quickly.
• Strong verbal and written communication skills
• Ability to write reports and business correspondence.
• Highly organized with good coordinating/project management skills and ability to meet tight deadlines and work in a high-pressure environment.
• Ability to analyze problems involving many variables.
• Proficient in MS Office, Excel and Powerpoint
• High level of demonstrated professionalism, integrity and ability to maintain sensitive information and appropriate decorum
• Team player with a positive attitude, professionalism, resourcefulness, integrity, motivation, and a strong work ethic
• Competitive, self-motivated and creative-thinking skills and a team-first attitude
• Ability to work flexible hours including evenings, weekends, and holidays

Working Conditions:

• Minimal Travel (<10% travel): May be required to travel. Trips may require air travel and/or overnight stay away from home for one or more nights.
• Must be able to work a flexible schedule inclusive of weekends, nights and holidays required
• Frequent bending, lifting 15-20 pounds, sitting, exposure to multiple external elements, extensive walking through the building.