Job description
Work for Indiana
Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.
At the State of Indiana, we don’t just talk about diversity and inclusion - Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process, as well as perform the essential functions of a role.
Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.
Agency Statement:
About the Indiana Utility Regulatory Commission (IURC):
The Indiana Utility Regulatory Commission is an administrative agency that hears evidence in cases filed before it and makes decisions based on the evidence presented in those cases. An advocate of neither the public nor the utilities, the Commission is required by state statute to make decisions in the public interest to ensure the utilities provide safe and reliable service at just and reasonable rates.
Salary Statement:
The salary for this position traditionally starts at $50,666 but may be commensurate with education or work experience.
About the Job:
The Indiana Utility Regulatory Commission's (IURC) overall mission is to ensure that safe, adequate, efficient, and reliable utility services are provided at just and reasonable rates; that the interests of all stakeholders are effectively evaluated and balanced; and that the well-being of the state, its economy and its citizens are advanced, protected and preserved.
The Pipeline Safety Division’s (PSD) mission is to ensure the safe and reliable operation of Indiana’s pipeline transportation system by enforcement of state and federal pipeline safety regulations. This mission is accomplished largely through inspections, investigations of pipeline accidents, training, outreach programs, and enforcement through compliance actions and monetary sanctions.
The Pipeline Safety Division Administrative Assistant provides administrative and clerical support to the division in which they are assigned including assisting with the efficient and effective use of the various information systems used within the Indiana Utility Regulatory Commission. The position plays a central role in helping to maintain, organize, and process information (damage case information, records, and files - both electronic and hard copy) in compliance with established Commission standards and helps to ensure the efficiency and effectiveness of Division operations.
The workplace location for this position is the IURC’s office in Indianapolis with optional remote work under the State’s Flexible Work Arrangements policy after successful onboarding.
A Day in the Life:
Duties and responsibilities of this position include:
- Ownership of multiple steps in our Utility Plant Protection (UPP) Process, including but not limited to:
- Communicating with internal and external parties on case information
- Importing data to create case files
- Managing the upload process for case files based on responses
- Ownership over critical mailings
- Managing multiple spreadsheets and Microsoft word documents
- Data entry
- Attendance at the monthly Utility Plant Protection Committee Meetings
- General administrative and clerical duties and responsibilities (e.g. - answering telephones, processing mail, filing, proofreading reports, making and distributing hard copies of certain documents, etc.)
What You'll Need for Success:
- Must possess a High School diploma or GED certificate. Some college or technical training in IT would be preferred.
- Excellent attention to detail.
- Advanced knowledge of Microsoft Office Suite, especially Microsoft Excel
- Some knowledge of Microsoft Dynamics CRM and SharePoint.
- Solid verbal and communication skills
- Self-motivated
- Extremely organized and time efficient
Supervisory Responsibilities/Direct Reports:
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
- Deferred compensation 457B account (similar to 401k plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid new parent leave
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruit, select, develop, and promote employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodation in completing this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
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