Job description

Please Read The Whole Description. We are looking for a reliable Administrative Assistant employee to perform tasks that will help us monitor our revenues. You will be responsible for keeping track of money owed to us by customers, preparing invoices and updating records. As an administrative assistant, you must be accurate and reliable in handling accounts and documents. Being good at math and a high degree of organizational ability are essential due to the great amount of financial information. Since you will be using technology to expedite your work, a degree of computer knowledge is required. The goal is to contribute to the accurate preparation of bills receivable and safeguard the company’s income. The position would also require the candidate to cashier at our location in McKees Rocks, PA every other Saturday from 8:00 am to 12:30 pm, and as needed due to vacations and call offs. Other duties as assigned. A valid driver's license is required. DO NOT APPLY IF YOU'RE NOT GOING TO RETURN A CALL OR IF YOU'RE NOT GOING TO SHOW UP FOR AN INTERVIEW

Responsibilities

• Manage account balances to discover outstanding debts or other inconsistencies
• Collect all information needed to calculate bills receivable (order amounts, discount rates etc.)
• Check the data input in the accounting system to ensure accuracy of final bill
• Issue invoices and bills and send them to customers through various channels (mail, e-mail etc.)
• Answer phones, give customer quotes, take orders, input orders
• Receive payments through various methods (cash, online payments etc.) and check for credibility
• Send reminders for payments and contact customers when assigned
• Update accounting records with new payments, balances, customer information etc.
• Answer questions and handle complaints from customers
• Report on activity to upper management
• Must communicate with drivers, customers, and management

Skills

• Able to mult-task in a fast paced environment
• Proven experience as billing clerk or general accounting experience
• Adherence to laws and confidentiality guidelines
• Basic in MS Office (especially Excel)
• Excellent math ability
• Good organizational skills
• Excellent communication skills
• Reliable
• Someone who likes to be productive and can find work to keep themselves busy
• Good memory
• High school diploma; further education will be a plus

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime
• Weekend availability

Experience:

• Customer Service: 1 year (Preferred)
• Billing: 2 years (Required)

Work Location: In person

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